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ASERL Documents Disposition Database: When will an offer be available to me?

A short guide to using this tool

Description

The ability to view, select, and match items in the ASERL Documents Disposition Database is tiered based on an agreed-upon level of need.  Starting with the highest need, this is:

  • FDLP Regional Depository (or Depositories) in the same state or service area as the listed Offer (Primary Regional)
  • FDLP Selective Depositories in the same state or service area as the listed Offer (Primary Selective)
  • ASERL Center of Excellence which has explicitly defined that the Offer is within its CoE scope (CoE)
  • Other FDLP Regional Depositories in the Southeast (Other Regional)
  • Other FDLP Selective Depositories in the Southeast (Other Selective)

A Primary Regional will have access to offers in their state or service area less than 24 hours after the offer is added to the system and will have five days of exclusive access to the Offer.  A Primary Selective will have access to Offers in their state or service area beginning on day six.

A Center of Excellence (CoE) will have access to Offers falling within their CoE scope beginning on day 11.  A CoE will define its scope by entering its Needs list and marking which needs fall within the agreed-upon CoE boundries.  Needs list matching for Offers outside of the depository's CoE scope will follow the other rules for availability listed here.

Other Regional Depositories will see Offers beginning on day 26.  Other Selective Depositories will see Offers beginning on day 31. 

Any offers which have not been selected after 45 days will be expired from the system.

Either a Regional or Selective Depository may also be a Center of Excellence.  Contact ASERL for more information.

Newly-entered needs lists are immediately checked for matching Offers.  After that, the Needs are checked each day during an automatic, nightly process.

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