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HathiTrust ADAFiles Procedures : Workflow/Information for Staff

Procedures & Information for Staff

The general workflow for obtaining ADA-compliant files for UF staff/students is as follows:

1. Patrons request (through a web form at this link) that we obtain a  file/title from Hathitrust. the information that the patron would need to supply are name,    Gatorlink user ID, and title/author of the book requested.

2.  Requests would be routed to one email box under the control of the Library West course reserves unit staff (Paul McDonough, and Janice Kahler).  These staff members would monitor the mailbox and act on requests.

3.  Once the course reserves unit receives the request and patron information, the Disabilities Resource Center (DRC) is contacted, to verify that the patron is registered with DRC.

4.  If the patron is registered with DRC, staff contacts Hathitrust, requesting the title needed, and stating that the patron is registered with DRC and eligible to receive the files

5.  When the file is received, staff forwards the file to the patron (using only UF email addresses), and the file is then deleted from all local servers (to remain in compliance with copyright best practices)

Subject Guide

Paul McDonough's picture
Paul McDonough

Committed to customer service excellence!

Janice E. Kahler's picture
Janice E. Kahler
Be an informed Gator ... Go Gators! Do you see mistakes or want something added? Let me know.
Access and Resource Sharing Department
Course Reserves
Library West Room 245/PO Box 117025
George A. Smathers Libraries
University of Florida
Gainesville, Florida 32611-7025, USA
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