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Cataloging procedures and policies


Aleph@UF includes cataloging procedures and policies used by the Cataloging and Discovery Services Department, George A. Smathers Libraries, University of Florida.  Please send corrections and/or suggestions for new procedures to the Catalog Problems mailbox -

Aleph@UF Index


  1. Abbreviations for Captions
  2. Abraham Collection
  3. Adding rush and bookplate mailboxes to Outlook 2013
  4. Antique Map Cataloging
  5. Asian and African Material Location Guide
  6. Asian Material Cataloging and Processing Guideline
  7. Atlases and Map Reference Materials
  8. Authenticating/Upgrading Serials
  9. Baldwin Engravers, Illustrators, and Lithographers 1820-1920 A-L
  10. Baldwin Engravers, Illustrators, and Lithographers 1820-1920 M-Z
  11. Baldwin LC Subject Headings 1820-1910 A-H
  12. Baldwin LC Subject Headings 1820-1910 L-T
  13. Barcode Placement
  14. Book Jackets
  15. Bookplates
  16. Books and Serials with Accompanying Maps
  17. Bound With and Published With Volumes
  18. Broken Link Repair
  19. Cataloging for the Map and Imagery Library: CD-ROMs
  20. Cataloging for the Map and Imagery Library: Maps
  21. Cataloging Shared/Member Copy with Call Number
  22. Cataloging Statistics
  23. Call Number Systems
  24. Captions for Foreign Months
  25. Catalog Problems Mailbox
  26. CD Cataloging Guideline: Monographs
  27. Copy Cataloging of Music Sound Discs for AFA and Other Locations
  28. Criteria for New Book Record Requirement
  29. DLC/PCC Print Cataloging
  30. End of Field Punctuation
  31. Florida History Cataloging and Processing Guideline
  32. Item Transfers to ALF/FLARE
  33. Item Transfers to UFO
  34. Latest in Reference
  35. Latin American Collection Guideline
  36. LKR Linking
  37. Lost Item Replacement Procedure
  38. Maintenance of Serial Records
  39. Major and Minor Title Changes
  40. Materials in Temporary Locations ("Latest-in")
  41. Monograph Copy Cataloging
  42. Moving Items
  43. Newspaper Classification Schedule
  44. Non-print Formats
  45. OCLC Searching Manual
  46. Periodicals/Serials Item Creation
  47. Physical Processing for Serials (Including Periodicals)
  48. Print Theses
  49. Printing Call Number Labels
  50. Projects in Lieu of Thesis (PILOTs) and Other Terminal Projects
  51. Rare Books Cataloging
  52. RDA Local Policies
  53. Record Editing
  54. Record Level Comparison
  55. Rush Cataloging
  56. Serial Frequency Changes To and From Annual
  57. Serial Holdings: Defaults and Basics
  58. Serial Major (Title) Changes
  59. Serial or Monograph
  60. Simple Frequency Changes for Periodicals
  61. What to Put on Binding Shelf: Edu, LAC, Special Collections, Journalism, AFA, Gov Docs, Ref Reserve
  62. What to Put on Binding Shelf: LW Main, LW Ref, MSL
  63. Withdrawals
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