Updated by Susan Duser, June 2019
Reviewed by Carol McAuliffe and Jorge Gonzalez.
Antique Map Cataloging
SEARCH Connexion and Aleph
1. BASIC GOOD COPY RECORD UPDATE
2. DERIVED RECORD UPDATE
3. WHEN FUG RECORD IS FOUND IN CONNEXION
4. FIND ANY RECORD FOR THIS MAP IN ALEPH
THE OCLC RECORD BY FIELDS
INDX: value 0 (zero) if no index; 1 if index present
RELF: input all that may apply: i = pictorial relief; d = hachures; e = fathoms, etc.
Special attention to DTST: value s if single date is given, other values also
Fields 100 and 110 should always be checked with authority file
Statement of responsibility at the end of Field 245 should only be added when it appears on map.
Scale statements follow the same procedure as in any modern map. When scale is calculated, field 255 should show: Scale approximately 1:xxx.xxxx. Provide coordinates from map if supplied and convert to Greenwich; if not available, estimate coordinates by using the bounding box tool online (https://boundingbox.klokantech.com). A 500 note needs to be added stating the conversion and/or that the coordinates were estimated and derived.
NOTES FIELDS 500
A required 500 note should be the original source or any other publication that may contain copies if the map has been taken from or is part of a book or atlas.
(Ex.: “From: Bellin’s Modern Atlas…” or “Appears in: Ptolemy’s Geographia..”
Add a general note describing the type of work, Copper engraving, steel engraving, hand-colored or any other noted importance of value.
In general, 500 note fields should be in prescribed order and contain information about:
Relief; Watermarks; Index (if present); Prime meridian [if not Greenwich]; (Washington, D.C., Paris, Ferro Is., etc., if applicable); Orientation (only if NORTH is not pointing upwards);
Any information quoted from map that is relevant for description, or explanation;
Any distinctive characteristics of the map such as decorative cartouches, dedicatory, relevant ill., inset maps, or if the map served a specific purpose and this information is printed on the map.
REFERENCE FIELD 510
The correct entry for this field should look like this:
510 _ 4 [title of publication or last name of author], ‡c [Ref. number or page]
For a guide on the reference resources at UF Maps Library please see “Working with References” below and libguide “Standard Citations for Map Cataloging”.
SUBJECT ENTRIES and TERM FIELDS 6xx
FIELDS 651 will express all the same geographic locations described in FIELD(S) 052. In general these fields are not different from the modern map records, except that they usually include the additional form information subheading: ‡v Maps ‡v Early works to 1800.
If the maps cataloged fall in the 19th century (1801 – 1900), use the following 69x fields:
691 9 $$a GEOGRAPHIC LOCATION $$x Maps $$x Early works to 1801 to 1900.
Note, this field will not retain in OCLC but will export to Aleph.
Please note: We will have an lcgft 655 for Early maps to 1800..
655 7 Early maps. ‡2 lcgft (ONLY early maps [to 1800])
Other genre fields may need to be added, such as portolan charts, atlas factice, etc.
655 7 Portolan charts. ‡2 lcgft
FIELDS 700 and 710
Usually these fields correspond with additional responsible persons as in the 100 and 110. All illustrators, type engravers, engravers, publishers and booksellers need to be traced. Delimiter ǂe is used on these fields with the correct relator terms. In general the line should read:
700_1 Carey, Henry Charles, ‡d 1793-1879, ‡e engraver.
If responsible person is attributed to a related publication and the source is not the manifestation for which the work is attributed to, the line should read:
700 1 NAME OF MAPMAKER, ‡d 1xxx-1xxx. ‡t ATLAS/other PUB. TITLE.
Example: 700_1 Carey, Henry Charles, ‡d 1793-1879 ‡t Complete historical, chronological, and geographical American atlas.
FIELDS 776 and 787
A vast majority of the antique maps have been digitized and have electronic format records related to the print record. This linking field must be added when the electronic format record is created in OCLC.
776_08 ‡i Online version: ‡a Carey, Henry Charles, 1793-1879 ‡t English pilot. ‡d London : Covens & Mortier, 1899. ‡w (OCoLC)xxxxxx
For original source of atlas or publication (manifestation) from 500 notes, a 787 is added to link the container of work.
787_08 ‡i Contained in (work) : ‡a Carey, Henry Charles, 1793-1879 ‡t Atlas of the West Indies. ‡d London : Pierre Vander Aa, 1899. ‡w (OCoLC)xxxxxx
WORKING IN ALEPH
DELETE any TKR fields no longer correct such as those including “prov.”
The Holdings Record should be updated immediately after the local OCLC record is saved and ready for review. The general outline is as follows:
852 0_ $$a FUG
$$h Gxxx.Xxxx 1xxx
$$i .Xxx CARTA
$$z LIMITED ACCESS; ASK STAFF FOR ASSISTANCE
$$x Document rips/tears/repairs and any other distinguishing physical information that would be unique to the item in hand.
$$x Document presence of property stamp and location (if not encapsulated, stamp)
$$x Any other pertinent local note.
WORKING WITH REFERENCES (510)
Make an effort to find map in probable sources. If unsuccessful, do NOT spend more than 30 mins. looking.
510 _4 Koeman-Krogt. Koeman's Atlantes Neerlandici, ‡c xx:xxx
_ 4 Maps in atlases of the British Library, ‡c X.xxx-xx
_ 4 Laor, E. Maps of the Holy Land, ‡c xxxx
4 Tooley’s Dictionary of Mapmakers, ‡c [pag. No.]
510 _ 4 Norwich’s maps of Africa, ‡c xxx
510 _ 4 Cueto’s Cuba in old Maps, ‡c xxx
Always transcribe these sources as listed in the libguide, “Standard citations for antique map cataloging” or consult the Standard citation forms for rare materials cataloging website for correct transcription, http://rbms.info/scf/
WARNING, the Internet is a valuable research tool but it may lead to wrong or inaccurate information, use carefully. In general the Internet should be used for getting clues about the map, mapmaker, publisher, etc. and identifying publications where the information can be found. For list of useful and valuable internet references to consult, see libguide “Standard Citations for antique map cataloging”.
DO NOT USE THE FOLLOWING AS REFERENCE IN THE 510 FIELD:
Past contributors: Dr. HelenJane Armstrong, Jimmie Lundgren, Javier Sampedro.