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Aleph@UF: Barcode Placement

Cataloging procedures and policies

Barcode Placement

Updated February 2007

Permanent Barcode

Place the permanent (non-piggyback) barcode on the back cover of the book in the upper right-hand corner, approximately one inch from the spine of the book.

Note: Write the call number on the inside back cover of the item.

Exceptions:

  • If item-specific text or illustrations occupy the upper right-hand corner of the back cover, look for the next closest location on the back cover to place the barcode.  If necessary, place the barcode vertically instead of horizontally.

  • If an item is to be sent for binding, follow the Piggyback Barcode procedure below.

  • See below for special handling of Special Collections and Area Studies material.

     

Piggyback Barcode

  • The placement of the piggyback barcode is on the verso of the title page, preferably in the upper left-hand corner, at least 1/4 inch from outside margin.  Note: Write the call number on the verso of the title page.
  • Do not place where it might interfere with text or graphics.
  • If there is not a clear spot on the verso of the title page, choose the next page, not the title page.
  • Do not place the barcode near the gutter margin (i.e. the binding edge of the material); this can cause the barcode to be cut when the item is bound.
  • The piggyback barcode will be moved to the appropriate location by the binding staff upon receipt of the books from the binders.
  • Items requiring piggyback barcodes for binding purposes include:
    • Pamphlets  (i.e. books of 50 pages or less)

    • Small books with soft covers (i.e. 75 pages or less and unable to stand)

    • Loose pages  (completely loose or in ring binders)

    • Spiral binding  (plastic or metal spirals)

    • Stapled binding

    • Soft cover volumes with media

    • Hardcover items with soft media not attached in some way to the cover

    • Items needing repair and re-binding

    • CJK sewn bindings

  • If in doubt about placement of the piggyback barcode, contact the Preservation Department.

 

Non-Book Formats

  • CDs: Place permanent barcode on back of jewel case, upper right-hand corner.

  • DVDs: Place the permanent barcode on back of DVD case, upper right-hand corner.

  • Video Cassettes: Place a permanent barcode on the back cover of the cassette box, upper right-hand corner.

     

Special Collections and Area Studies

  • Rare Books:
     
    Place the barcode on the identicard under the call number. In some situations, if stated as allowable on the pre-cataloging form, it is acceptable to place the barcode on the upper right-hand corner of the back cover (i.e. in modern reference books).
  • Baldwin: Place barcodes on the slip provided on the opposite side of the accession number; the slip is then placed between the last two pages of the book. By placing the slip between the last two pages, the slip is less likely to slide out of the book and become lost or misplaced.

  • Florida History:

    • Rare, fragile and foreign-language materials that need original cataloging, place barcode on the bottom of the bookplate inside each item. These items are generally hand-delivered or sent by Jim Cusick, Florida History Curator, to Jackie Heiland, Cataloging and Metadata Department.
    • For general items received at Copy Cataloging Unit, place the barcode on the back right-hand corner of the dust jacket.
    • Unbound material, follow Piggyback Barcode procedure above.
  • Judaica:

    Hardcover

    • For Hebrew language books, place the permanent barcode on the Hebrew back cover, not the English back cover.  The barcode should be placed in the upper left-hand corner [yes, it is the upper left-hand corner] of the Hebrew back cover, at least one inch from the spine of the book.
      Softcover
    • Use piggyback barcodes on all Judaica softcover books. Note: the title page of Judaica materials in the Hebrew language is often the “last” or next to the last page of the book (if looking at the book from left-to-right). Hebrew language materials are read from right to left.  Place the piggyback barcode on the upper right-hand corner [yes, it is the upper right-hand corner] of the verso of the Hebrew title page.
    • If the upper unbound corner of the verso also contains images and/or text, place the piggyback barcode on the bottom margin of the unbound edge of the verso page. Judaica staff will then place the barcode in an appropriate location upon receipt.
    • If in doubt about the placement of the barcode, put the piggyback barcode on an acid-free strip and place inside the book.
 
  • Chinese
    • Place the barcode on the outside back cover. If the book is written up to down, place in the upper left-hand corner, following the same procedure of Judaica books. If the book is written left to right, place in the upper right-hand corner, following the same procedure as English books. Most of the cases, Chinese books require the same procedure as English books.
  • Japanese
    • Same as Chinese books.  Many Japanese books need the same procedure of Judaica books.
  • Korean
    • Always follow the rules for English books.

 

Vendor-Supplied Items

Vendor specifications for shelf-ready material are being adjusted so that the permanent barcode is placed on the back cover of the books.  Until this change is implemented, vendor-supplied items may arrive with the permanent barcode on the inside back cover.  Accept the item as is; do not try to move the permanent barcode to the back cover or place a new barcode on the back cover. 

In addition, it is possible that vendor-supplied items may arrive with permanent barcodes even when guidelines specify piggyback barcodes are to be used.  In this situation, leave the permanent barcode in place, create an item record using the permanent barcode, and forward the item to Binding or Judaica as appropriate.

 

When Barcode Does Not Stick to the Cover

Take the following steps when you have one of those rare items where the barcode does not stick to the cover at all or will, in your opinion, not stick for long: 

  • Please go into the Item record and set the Item Process Status to either BS ('put on binding shelf' for those people working in the Cataloging or Acquisitions) or PR ('sent to preservation from the branches'  for those people who are experiencing these issues at a branch.)
  • Send the item, along with the barcode even if it is no longer sticking, directly to John Freund in Conservation.  PLEASE legibly identify who is sending the item and where it is coming from.  
  • John will examine the piece and determine the best method of affixing the barcode to the piece or to a housing for the piece.  If the barcode forwarded with the piece cannot be salvaged, he and his staff will assign it a new one.
  • After the barcode is in place on the piece or a housing, the IPS will be set to blank and the piece returned.   
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