Updated February 2007
Place the permanent (non-piggyback) barcode on the back cover of the book in the upper right-hand corner, approximately one inch from the spine of the book.
Note: Write the call number on the inside back cover of the item.
If item-specific text or illustrations occupy the upper right-hand corner of the back cover, look for the next closest location on the back cover to place the barcode. If necessary, place the barcode vertically instead of horizontally.
If an item is to be sent for binding, follow the Piggyback Barcode procedure below.
See below for special handling of Special Collections and Area Studies material.
Pamphlets (i.e. books of 50 pages or less)
Small books with soft covers (i.e. 75 pages or less and unable to stand)
Loose pages (completely loose or in ring binders)
Spiral binding (plastic or metal spirals)
Soft cover volumes with media
Hardcover items with soft media not attached in some way to the cover
Items needing repair and re-binding
CJK sewn bindings
CDs: Place permanent barcode on back of jewel case, upper right-hand corner.
DVDs: Place the permanent barcode on back of DVD case, upper right-hand corner.
Video Cassettes: Place a permanent barcode on the back cover of the cassette box, upper right-hand corner.
Special Collections and Area Studies
Baldwin: Place barcodes on the slip provided on the opposite side of the accession number; the slip is then placed between the last two pages of the book. By placing the slip between the last two pages, the slip is less likely to slide out of the book and become lost or misplaced.
Vendor specifications for shelf-ready material are being adjusted so that the permanent barcode is placed on the back cover of the books. Until this change is implemented, vendor-supplied items may arrive with the permanent barcode on the inside back cover. Accept the item as is; do not try to move the permanent barcode to the back cover or place a new barcode on the back cover.
In addition, it is possible that vendor-supplied items may arrive with permanent barcodes even when guidelines specify piggyback barcodes are to be used. In this situation, leave the permanent barcode in place, create an item record using the permanent barcode, and forward the item to Binding or Judaica as appropriate.
When Barcode Does Not Stick to the Cover
Take the following steps when you have one of those rare items where the barcode does not stick to the cover at all or will, in your opinion, not stick for long:
- Please go into the Item record and set the Item Process Status to either BS ('put on binding shelf' for those people working in the Cataloging or Acquisitions) or PR ('sent to preservation from the branches' for those people who are experiencing these issues at a branch.)
- Send the item, along with the barcode even if it is no longer sticking, directly to John Freund in Conservation. PLEASE legibly identify who is sending the item and where it is coming from.
- John will examine the piece and determine the best method of affixing the barcode to the piece or to a housing for the piece. If the barcode forwarded with the piece cannot be salvaged, he and his staff will assign it a new one.
- After the barcode is in place on the piece or a housing, the IPS will be set to blank and the piece returned.