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Aleph@UF: What to Put on the Conservation Shelf: Education, LACC & AFA

Cataloging procedures and policies

What to Put on the Conservation Shelf: Education, LACC and AFA

Updated May 2019 by Doug Smith

What to Put on the Conservation Shelf: Education, LACC and AFA

Item,  type of item or situation Description of material Use a
piggyback
barcode?
Add a slip?
Pamphlet

Soft cover publication with 50 or less pages

Yes Yes
Pamphlet binding for scores

Please add a note to the purple slip saying, "Please bind flat."

Yes Yes
Loose pages Completely loose pages, pages in a three ring binders Yes Yes
Spiral binding Plastic or metal spirals, "Comb" spirals, or "Velo" bindings Yes Yes
Errata present Where possible, secure errata to item with a paper clip. Yes Yes
Stapled binding Staples may be covered; please check for staples. Yes Yes
Needs repair Brittle pages coming loose, cover torn, etc. Yes Yes
Soft cover volume with media Item has a sound disc, DVD or CD-ROM. Check with supervisor if item has an audio cassette, computer floppy disk or other legacy media. Yes Yes
Hard cover volume with loose media Item has a sound disc, DVD or CD-ROM that does not have a sturdy pocket. Check with supervisor if item has an audio cassette, computer floppy disk or other older media. Yes Yes

When an item in one of the above categories is a RUSH item, do NOT place it on the binding shelf.

  • Place a piggyback barcode on the back of the title page or other location away from the cover
  • Make a label for the item.
  • Add the 'rush, send to binding after return book' slip.
  • Send the item to the proper owning location ASAP.
  • If a rush item requires immediate Preservation attention, check with your supervisor.
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