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Aleph@UF: Authenticating/Upgrading Serials

Cataloging procedures and policies

Last updated January 2019 by Hank Young

Authenticating / Upgrading Serials

Or, How Do I "CONSER" a Record?

The specific instructions for creating original records at, or upgrading copy to the CONSER level (AKA authenticating), are described in CONSER Editing Guide C2. This is a paraphrase and overview of that information.

Encoding level: Locally, we generally catalog CONSER original and authenticate records at either encoding level (blank) with pcc in an 042 field. When we cannot verify or create authority records for all headings, we use encoding level 7 with msc in an 042 field. As you can see from the table below, there is not much difference in the record requirements otherwise, so we will generally catalog at the full level unless we are working with material in a non-Roman alphabet language.


Library of Congress Control Number (LCCN) and 010 field: An LCCN should be added to the record, if it does not already have one. LCCN stickers can be obtained from the Principal Serials Cataloger. They can be scanned with a barcode reader or entered manually.

You must log on to OCLC with the CONSER login to be able to authenticate, or "CONSER", a record. If you do not have a CONSER Connexion logon, ask the Principal Serials Cataloger or the Cataloging & Metadata Department Head for the correct logon information.

 

Use this table to determine which fields are Mandatory, Mandatory if Applicable, Required if Available, or Optional

 

Field Tag and Description

Full (lcd)

Minimal (msc)

 

 

 

Control Fields

 

 

010 LC Control No.

M

M

022 ISSN

R

R

041 Language Code

O

O

042 Authentication Code

M

M

043 Geographic Area Code

MA

O

074 GPO Item No.

R

R

086 Gov. Docs Class. No.

R

R

Variable Fields

 

 

1XX Main Entry

MA

MA

240 Uniform Title

MA

MA

245 Title Statement

M

M

246 Varying Form of Title

MA

MA

250 Edition Statement

MA

MA

264 Production, Publication, Distribution, Manufacture, and Copyright Notice

M

M

300 Physical Description

M*

O

310 Current Frequency

R

O

362 Publication History (Numbering)

MA

MA

4XX Series Statement

O

O

588 Source of Title, Desc. Based On Note

R

R

500 Notes

MA

O

516 Computer File Type O O
538 Mode of Access O O

6XX Subject Added Entry

MA

MA

7XX Name/Title Added Entry

MA

MA

780 Earlier Entry

MA

MA

785 Later Entry

MA

MA

Other 7XX Added Entries

MA

O

850 Holding Institution

M

O

 *Not required for Web e-journal records

 

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