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Aleph@UF: Serial Holdings: Defaults and Basics

Cataloging procedures and policies

Updated July 2019 by Hank Young

Serial Holdings: Defaults and Basics

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Leader and 008

Leader plus 008 field contains information from the fixed fields in Aleph and OCLC.

 

00-04

05

06

07-16

17

18

19-23

Length

Status

Type

Character / Coding / Indicator / Subfield / Base Address

Encoding level

Item info

Item info / Character / Entry Map

System supplied

c= corrected or revised

u=unknown

System supplied

1=single part items

i= item info

System supplied

 

d=deleted

v=multipart

 

2=items with limited retention

n= no item info

 

 

n=new

x=single part

 

(Change to   v for multi-volume sets)

 

3=summary holdings; requires either 853/863 pair or 866

 

 

 

 

y=serial

 

4=detailed holdings

 

 

 

 

 

 

5=level 4 plus piece designation

 

 

 

 

 

 

m=mixed levels

 

 

 

 

 

 

u=unknown

 

 

 

 

 

 

z=other level

 

 

 

 

 

Bold = system default

 

Bold Italic = Best choice for Serials

 

008 = Fixed length data elements

 

00-05

06

07

08-11

12

13-15

16

Date

Status

Method

End date

General retention

Specific retention

Completeness

System supplied

0=unknown

c=cooperative or consortial purchase

####=no intent to cancel or not applicable

0=unknown

####=no specific retention policy

0=other

yymmdd

1=other receipt or acquisition status

d=deposit

[yymm]=date of last expected part

1=other general retention policy

When 008/12=6, then 008/13-15 contains values

1=complete

 

2=received and complete or ceased

e=exchange

uuuu=intent to cancel, date not known

2=retained except as replaced by updates

 

2=

incomplete

 

3=on order

f=free

 

3=sample issue retained

 

3=scattered

 

4=currently received

g=gift

 

4=retained until replaced by microform

 

4=not applicable (single part item)

 

5=not currently received

m=   membership

 

5=retained until replaced by cumulation, replacement volume or revision

 

(Change to 1 or 2 as needed for multipart items)

 

 

n=non-library purchase

 

6=retained for a limited period

 

 

 

 

p=purchase

 

7=not retained

 

 

 

 

u=unknown

 

8=permanently retained

 

 

 

 

z=other

 

 

 

 

 

 

 

17-19

20

21

22-24

25

26-31

Number copies

Lending policy

Reproduction

MARC language

Copy report

Date of report

001=1 copy

a=will lend

a=will reproduce

###=blanks

0=separate copy report

000000 =   unknown

002=2 copies

b=will not lend

b=will not reproduce

und=     undetermined

1=composite copy report

yymmdd

etc.

c=will lend hard copy only

u=unknown

eng=English

 

 

 

l=limited lending policy

 

Language of.

 

 

 

u=unknown

 

caption

 

 

85X Fields

Updated July 2019 by Hank Young

852 = Location & Call Number

 

852 Ind 2

Shelving scheme

Use code from this list:

 

 

# = use for online locations

 

 

0 = LC call number

 

 

1 = Dewey call number

 

 

2 = NLM call number

 

 

3 = SuDoc call number

 

 

4 = Accession type call number

 

 

5 = Shelved by title

 

 

7 = Source specified in $2

 

 

8 = Unique text call number

Ind 2

Shelving order

# = no information provided

 

 

0 = not enumeration

 

 

1 = primary enumeration

 

 

2 = alternative enumeration

$a

Location (Holding Institution)

FU

$b

Sublocation or collection (UFSWE, etc.)

See below - link for list of sub-library location

$c

Shelving location (GEN, etc.)

See below - link for list of shelving location

$h, $i

Call number

1 = 099

 

default order from BIB

2 = 090

 

http://www.oclc.org/bibformats/en/0xx/050-099.shtm

3 = 092

4 = 050

 

 

5 = 082

$l

Shelving form of title

Do not need

$t

Copy number

Use in absence of 863-865

$x

Nonpublic note

Used as needed

$z

Public note

Used as needed

$2

Source of classification or shelving scheme

Used when 1st indicator 7 (source specified in subfield 2) is used (Fla. Planning docs: FLdocs) see MARC Code lists for relaters, sources, description conventions

 

Sublocations and shelving locations:

http://www.uflib.ufl.edu/lms/documents/NOTIS_Conv_LOCATIONS_UF_SUBSET_4.xls

 

853 = Captions and patterns – Basic bibliographic unit

Contains the caption that is appropriate for each level of enumeration and chronology that is present in a related 863. A display may be generated from the contents of field 853 and the related 863 fields to which it is linked by subfield $8

 

853

1st indicator

0=Monographs & Serials          3=Unknown

 

2nd indicator

0=Indicates that all captions are present and have been verified

$8

Field link and sequence number

Use whole numbers (links 85x with appropriate 86x)

$a-f

first-sixth level of enumeration

Use as needed; i.e. Volumes, no., pt., etc.

$g-h

Alternative numbering scheme 1st-2nd level of enumeration.

Use as needed

$i-l

Chronology captions 1st-4th level of chronology

Use as appropriate (chronology caption may be invented and enclosed in brackets) for serials

$o

Type of supplementary material/index *(854/855)

Use $z instead

$t

Copy (used when 863-865 has subfield t (copy #))

Do not use

$u

Bib. Units per next higher level (Patterns only)

Used in lieu of $a and $g (<number>, var, or und)

$v

Numbering continuity (Patterns only)

c=numbers continuously / r=numbers restart

$w

Frequency (Patterns only)

Code=same as BIB codes

(a=annual, b=bimonthly, q=quarterly, etc,)

$x

Calendar change (Patterns only)

 Mon=01-12, Day=01-31, Season=21, etc

$y

Regularity pattern (Patterns only)

 

Publication code - o=omitted p= published Chronology - d=day m=month s=season w=week  Code -  mo=Monday, 21= Spring, etc.

$z

Numbering scheme (6 places) (Patterns only)

Type of designation / Case / Script code

$3

Materials specified

Range of volumes dates to which field applies

 

854 = Captions and patterns – Supplementary unit

 

854

Captions and pattern -Supplementary material

Use as needed (Same subfields as 853)

 

1st indicator

0 = Monographs & Serials       3 = Unknown

 

2nd indicator

0 = Indicates that all captions are present and have been verified

 

855 = Captions and patterns – Index

 

855

Captions and pattern - Indexes

Use as needed (Same subfields as 853)

 

1st indicator

Blank

 

2nd indicator

Blank

 

863 = Enumeration and chronology – Basic bibliographic unit

 

863

Enumeration and chronology. Basic Bib. Unit

Use for numbering

 

1st indicator

4 = Detailed enumeration and chronology information

 

2nd indicator

0 = Enumeration and chronology expressed in compressed form

 

 

1 = Enumeration and chronology not in compressed form

$8

Field link and sequence number

Must correspond to appropriate 85x

(use 1.10, 1.20, 1.30, etc. to leave room for insertion)

$a-f

1st-6th level of enumeration

Use as needed

$g-h

Alternative numbering scheme 1st-2nd level of enumeration.

Use as needed

$i-l

Highest level of chronology 1st-4th level

Use as needed

$m

Alternative numbering scheme

Use as needed - Months = 01-12,

Seasons = 21 (Spring), 22 (Summer), 23, 24

$t

Copy number

No longer used

$w

Break indicator

$w requires a new field 863-865 in which the enumeration following the break is recorded.

g = gap   n = nongap (not published or misnumbered)

$x

Nonpublic note

Use as needed

$z

Public note

Use as needed

 

864 = Enumeration and chronology – Supplementary unit

 

864

Supplementary material

Use as needed (Same subfields as 863)

 

1st indicator

4 = Detailed enumeration and chronology information

 

2nd indicator

0 = Enumeration and chronology expressed in compressed form

 

 

1 = Enumeration and chronology not in compressed form

 

865 = Enumeration and chronology – Index

 

865

Indexes

Use as needed (Same subfields as 863)

 

1st indicator

Undefined

 

2nd indicator

Undefined

 

866-868 = Textual holdings

 

866

Basic Item

Use when 85X/86X pairs CANNOT be used; summary holdings data from LUIS migrated as

866 31

867

Supplement

868

Index

For all textual holdings fields

 

1st indicator

 = no information

 

 

3= Holdings level 3

 

 

4= Holdings level 4

 

 

5= Holdings level 4 plus piece designation

 

2nd indicator

0= Non-standard notation

 

 

1= ANSI/NISO Z39.71 or ISO 10324

 

 

2= ANSI Z39.42

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