Selection, Scanning, and Submittal Guide - Florida Federal Depository Libraries Pilot Project : Home

Step 1) Select the documents for scanning

Step 2) Set up folder structure

Step 3) Open the Epson scanner program

Step 4) Set scanner settings

Step 5) Place item on scanner bed

Step 6) "Preview"

Step 7) Select area to be scanned

Step 8) Check color using "Histogram"

Step 9) "Scan"

Step 10) Save your file to the appropriate folder.

Log into UFDC and check Account Preferences

Step 1) Start a new item - verification of template/project and acceptance of permissions

Step 2) Start a new item - enter basic metadata

Step 3) Start a new item - upload your item

The purpose of this pilot project is to 1) investigate the applicability of the distributed scanning model developed for the Digital Library of the Caribbean (dLOC) for use among the depository libraries of Florida and 2) determine the effectiveness of providing training in digitization using Adobe Connect. Rather than traveling to the 41 libraries around the state, the team developed an online training program on digitizing documents and using Sobek to upload them to the University of Florida Digital Collection (UFDC). This program will be delivered live to three test libraries, and recorded for reference purposes and future use if evaluations are positive.

Participating libraries will be asked to use the training to scan a set number of pieces from their government documents collection, and use the self-submittal tool to deliver them to UFDC. Scanners, webcams, and headphone sets will be provided to the test libraries to allow for uniform training conditions and optimum communication.

Funded by the University of Florida Libraries 2012-2013 Minigrant  "AN EDUCATION IN DISTANCE TRAINING: A PILOT PROJECT FOR DEVELOPING A DISTRIBUTED SCANNING MODEL FOR GOVERNMENT DOCUMENTS IN FLORIDA BASED ON THE DLOC MODEL"

All webinars will be recorded and made available here for future use.
To join the meetings go to http://ufsmathers.adobeconnect.com/chelseaz/

Webinar 1 - Selection and Scanning
August 22, 2013 10:00 am - 11:30 am 

               Webinar Recording Section 1: Introduction and Document Selection
               http://ufsmathers.adobeconnect.com/p3s5otywr7i/

               Webinar Recording Section 2: Scanning and Setting Up Your Account
               http://ufsmathers.adobeconnect.com/p5pmtzm2eg3/

Webinar 2 - Submittal to SOBEK
September 25, 2013 10:00 am - 11:30 am (tentative)

               Webinar Recording
               http://ufsmathers.adobeconnect.com/trkb2x8.aqpf6y/

Chelsea Dinsmore
Email: chelseaz@ufl.edu
Phone: (352) 273-0369

Carol McAuliffe
Email: carolmc@uflib.ufl.edu
Phone: (352) 273-2825