Guides @ UF: Acquisitions & Collections Services Department: Serials

Acquisitions & Collections Services Home

Information & Resources

Serials staff liaise with vendors/publishers, selectors/budget managers, and library staff about serial subscriptions and serve as main contact for serial acquisitions issues encountered at library branches.

Our primary responsibilities are the acquisition, management, reports, and documentation of:

Print and Print+Online Serial Subscriptions
- Periodicals and Annuals
Standing Orders and Series
- Annuals, Cataloged Separately, and Analytics

Additionally, the Unit manages subscription records for serials and standing orders received through Gift & Exchange Programs and coordinates with library departments about title changes, receipt and distribution of microfilm and microfiche, and serial issues.

Raimonda Margjoni (Serials and Project Manager) (352) 273-2698

Contact Raimonda with questions about:

Serials and standing orders policies and procedures
Training and documentation
Statistics and reports
Serials projects
Project management
Unit’s LibGuides
Login permissions on vendors' websites

Mark Allender (352) 273-2690

Contact Mark with questions about:

Print and print+online serials and standing orders management, invoices, and problem solving
New orders and cancelations
Title changes
Acquisitions mailroom (receiving & routing of materials)

ARROW Reports

ARROW (Ad-Hoc Report Request Over the Web) reports are created by Florida Virtual Campus (FLVC) and are designed so that you can run them yourself as needed. Running ARROW reports does not change data.

Useful serials reports from the Acquisitions Report area include:

Note: Authentication through Aleph username and password is required to run the reports.

We will create instructional guides on how to best utilize the reports and will make them available for your use on the "Information for Staff" section of this guide.

Please use the links below to request a new print or print + online continuation subscription or to request the cancelation of an existing order.

Prior to requesting a new continuation subscription, please discuss with your Budget Center Manager ang get funding approval.

New Continuation Order Request Form

Continuation Cancelation Request Form

To facilitate the purchase of new titles, it may be necessary to request a one-time or permanent transfer of funds from one budget to another. Prior to requesting a transfer, please consult and get approval from your Budget Center Manager.

To make a fund transfer request, please send an email to lib-fundtr@ad.ufl.edu with an explanation for your request. Please copy your serials liaison.

http://guides.uflib.ufl.edu/acquisitions/statistics

SerHelp@uflib.ufl.edu - Contact the Serials unit in Acquisitions with questions about print and print+online serial subscriptions and standing orders, active / canceled subscriptions and standing orders, invoices, material delivery problems, vendor/publisher correspondence, etc.
Er-help@uflib.ufl.edu – Contact the Electronic Resources unit in Acquisitions for problems related to online only and online component of print+online subscriptions.
catproblems@uflib.ufl.edu – Use this mailbox to report any cataloging issues for serials, including predictive patterns, Holdings, etc. The following staff guide http://guides.uflib.ufl.edu/ufaleph/catproblems includes more information about the catalog problems mailbox that is monitored by Cataloging and Discovery Services Department.
For serials in US Federal Depository collection, please contact Jody Hewitt, jodyb@uflib.ufl.edu, or Hank Young, wilyoun@uflib.ufl.edu. Per their instructions, 'if a library branch no longer wants these serials in their collection, by law they cannot be discarded since we are a Regional depository".
For monograph related problems, please contact the Print & Media unit in Acquisitions via acqhelp@uflib.ufl.edu