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Library Support for Distance Learning: Course Reserves Information

This staff guide provides access to information regarding librarian involvement with distance education at UF.

General Information

The Course Reserves Unit provides access to course readings at the Library West branch of the George A. Smathers Libraries. Course reserves materials include print books, book chapters, textbooks, e-books, journal articles, slide decks, DVDs, and more. Materials are placed on reserve at the request of the instructor, and all reserve items must comply with copyright law and e-resource licensing.

This page is designed to offer basic information to our students and instructors using the ARES course reserves system, including information on what materials can be placed on reserve, information on basic course reserve policies, contact information for course reserves processing units in other branch libraries, and basic instructions for using ARES.

For information on Course Reserve Unit resources for patrons registered with the Disabilty Resource Center, click HERE

In preparation for the campus-wide deployment of the Canvas course management system, we will no longer support the integration of Ares with Sakai. For further information, click HERE

For questions about using e-learning or Sakai, please visit https://lss.at.ufl.edu/

The Course Reserves Unit strongly recommends using the UF VPN Client for accessing course reserve materials from an off-campus network. For information on downloading, installing and using the VPN client, please click HERE for instructions for Windows users, or HERE for Mac OS X users.

For information on course reserve statistics (number of items on reserve by year, etc.), click HERE

For information about copyright restrictions, and what materials may be placed on reserve, click HERE

For a FAQ on course reserve policies and procedures, click HERE

For information on how to create classes and add items to classes in Ares for instructors, click HERE

For imformation on how to add classes, view materials and and other procedures for students, click HERE

For contact information on all campus course reserves units, click HERE

For helpful links, click HERE

Information for Faculy

When may I place a Course Reserve Request?

It is best to place course reserve requests as early as possible. Each semester, the Course Reserves staff will send out an email to all registered faculty users notifying them that the units are accepting reserve requests for the following semester. Course reserves may be placed throughout the current semester, as needed.

How long does it take the Course Reserves unit to process a request?

The course reserve units will process requests in the order in which they are received. As a rule, there is little delay in processing course reserve requests; however, some factors may delay the process. For example, there may be delays in processing requests made during the first two weeks of a new semester. Other factors that might affect the processing time of a request are incomplete bibliographic information for a request, or requesting materials that are currently unavailable (because they are currently checked out to a patron or otherwise unavailable). If the library does not own an item, and you do want to request it for course use, please note this in your course reserves request; keep in mind that requests for purchase may also delay availability.

Do I have to pay to put something on reserve?

The George A. Smathers Library pays fees associated with making copyrighted material available for electronic reserves; we do reserve the right to deny requests in cases where the fee is deemed excessive. In the event of this, the instructor will be contacted. If the library does not currently own an item that an instructor wants to place on course reserve, the George A. Smathers libraries will attempt to purchase a copy. please bear in mind that price and availablity may affect the ability of the Course Reserves unit to purchase items.

What happens when I bring in a personal copy of an item for course reserve use?

When we receive the copy, we process the item, place a sticker on the front cover that indicates the length of time for which the item can be checked out, a barcode on the back cover so that the book can be checked out, and a sticker on the spine of the item indicating that the item is on course reserve. Course reserve items are kept behind the Circulation Desk of the libraries, and a Gator 1 ID is required to check out items. While efforts will be made to safeguard materials, the Library is not responsible for any damages to or theft of personal items placed on reserve. At the end of the semester, personal copies are removed from course reserve, and instructors may pick up the items at the circulation desk of the processing library . If the items have not been picked up by the instructors after three weeks into the following semester, the Course Reserve units will send the items back to the instructor's department via campus mail, for distribution to the instructor by the department.

How long can patrons check out materials that are on reserve?

There are several categories of checkout times- here is an explanation of each:

  • 2 hours: Materials are checked out for two hours, and cannot leave the library; fines for overdue materials are accrued on a per hour basis
  • 2 hour/overnight: materials can be checked out for two hours and cannot be taken out of the library. If a student wishes to check the material out for overnight use, it may leave the library; however, the student must check out the materials in the last two hours of library operation for that day, and the checked out material must be returned within the first two hours of library operation the next day. Fines for overdue course reserve materials are accrued on a per hour basis.
  • 24 hours: Materials with this designation can leave the library. and are due back 24 hours from the time of checkout. fines for overdue materials are accrued on a per hour basis
  • 3 day checkout: Materials are checked out for 3 days. Fines for overdue materials are accrued on a per hour basis.
  • 7 day checkout: Material can be checked out for one week. Fines for overdue materials are accrued on a per hour basis

Contact Information


Course Reserves Processing Contact Information

The main office number for Course Reserves is 352-273-2520, and the main email address iseres@uflib.ufl.edu.

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