Sep 17th, 2008: 1st meeting Met to discuss the charge to develop a proposal.
Oct 15th, 2009: 2nd meeting Met to discuss how using Aleph Circ module for Campus Delivery will work and plan first draft for proposal.
Dec 17th, 2008: 3rd meeting Proposal had been turned in and generally approved. Discussed questions for administration (funding?) and planned next phase: testing.
Jan 21st, 2009: 4th meeting Discussed testing results and progress. Discussed starting pilot soon.
Mar 18th, 2009: 5th meeting Discussed how pilot was going so far (began 2/25/09). Decided we will order 30 red bags.GovDocs joined the sublibraries who will have requestable items.
May 20th, 2009: 6th meeting Discussed how the pilot was going and outstanding issues. Decided we can stop meeting regularly and keep in contact via email. Set up distribution list. Also decided to have facilities print reversible cards for the red bags.
Our initial charge:
The mission is to provide high-level service by getting items to our patrons at a location that is convenient to them in a timely manner. We were charged specifically to develop a proposal to address the goals outlined below.
Goal: Document Delivery for Law faculty.
Goal: Document Retrieval for Oak Hammock residents.
Goal: On-shelf book request by any patron status for item status (01) to any Smathers sublibrary as well as UFLAW and UFHHC.
The proposal we turned in suggested the following:
The following process is recommended for the campus delivery project with Law, Health, and Smathers libraries.
We recommend the pilot project include only the main Health Science Center Library, the Legal Information Center, and the Smathers branches and collections (Library West, Latin American Collection, Marston Science Library, Journalism Library, Music Library, Architecture & Fine Arts Library, Education Library, & Storage).
For the Oak Hammock procedure, OH residents will be assigned a special patron status that will allow them to log in and request general loan items via the OPAC, similar to the process described above. All items will be delivered to Library West for pickup by OH driver. The library’s staff will discharge items to the patron accounts before delivery to OH. After a trial period, we can assess whether or not we’ll allow OH to place requests for videos or bound periodicals, but the turnaround time is very brief.
All materials at ALF will continue to be requestable by all patron categories. Eligible patrons would have a preferred delivery location. All others would have default delivery locations that are tied to the origin of the material; most ALF materials would be delivered to Library West but Health Science Center Library materials moved for the renovation would be delivered to the Health Science Center Library.
Soon we will turn in our final report of what we have learned with the pilot