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Aleph@UF: Home

Resource Description Services department procedures and policies

Aleph@UF

***We have migrated to the Ex Libris Alma ILS and are in the process of updating the information on this guide. Content is being updated to reflect the change to Alma. We hope to have updates completed in the coming months.***

Aleph@UF primarily includes cataloging- and metadata-related procedures and policies used by the Resource Description Services Department in the George A. Smathers Libraries at the University of Florida. UF employees can send corrections and/or suggestions for new procedures to the Catalog Problems mailbox - catproblems@uflib.ufl.edu.

Index for A - G

  1. Abbreviations for Captions
  2. Abraham Collection
  3. Activating a Bookplate Link
  4. Adding Rush, CatProblems and Bookplate mailboxes to Outlook 2019
  5. Affiliate Libraries
  6. Alma Resources
  7. Antique Map Cataloging
  8. Anti-Semitica Collection
  9. Atlases and Map Reference Materials
  10. Authenticating/Upgrading Serials
  11. Authorities Resources
  12. Baldwin Library - Award Genre Terms
  13. Baldwin Library - Engravers, Illustrators, and Lithographers 1820-1910 A-F
  14. Baldwin Library - Engravers, Illustrators, and Lithographers 1820-1910 G-L
  15. Baldwin Library - Engravers, Illustrators, and Lithographers 1820-1910 M-Z
  16. Baldwin Library - Field Checklist
  17. Baldwin LC Subject Headings 1820-1910 A-H
  18. Baldwin LC Subject Headings 1820-1910 L-T
  19. Baldwin Library - List of Classic Works Which Are Part of Larger Works: 730 & 740
  20. Baldwin Library - Publishers and Printers 1820-1910 A-L
  21. Baldwin Library - Publishers and Printers 1820-1910 M-Z
  22. Baldwin Library - Source of Dates for Undated Materials
  23. Barcode, Stamp, & Call Number Placement Guide
  24. Batch Downloading OCLC Records
  25. Bennett Collection Additional Entries
  26. Book Jackets
  27. Bookplates / Donations
  28. Books and Serials with Accompanying Maps
  29. Bound With and Published With Volumes
  30. Broken Link Repair
  31. Call Number Classifications used in Smathers Libraries
  32. Captions for Foreign Months
  33. Catalog Problems Mailbox
  34. Cataloging Facsimiles, Photocopies, and Reprints
  35. Cataloging for the Map and Imagery Library: CD-ROMs
  36. Cataloging for the Map and Imagery Library: Maps
  37. Cataloging Print Theses
  38. Cataloging Projects in Lieu of Thesis (PILOT) and Other Terminal Projects
  39. Cataloging Video Recordings
  40. Captions for Foreign Months
  41. Checking CatQC Reports
  42. Collection Level Records
  43. Cooper Collection Added Fields
  44. Copy Cataloging Checklist for Music Sound Discs
  45. Copy Cataloging Checklist for Scores
  46. Copy Cataloging of Music Audio Recordings
  47. Creative Commons CC0 Catalog Records
  48. Deriving New Original Records
  49. Do I need a new serial record? Major changes - title changes
  50. ECIP Cataloging at the University of Florida Library
  51. End of Field Punctuation
  52. E-Z* moving of order and holdings records
  53. Florida History Cataloging and Processing Guideline
  54. Global Changes – Replace Text (for Holdings Records)
  55. Government Documents

Index for H - Z

  1. Health Science Center Library Cataloging Cheat Sheet
  2. Holdings for multi-part monographs
  3. How to Delete Bibliographic, Item and Holding Records in Aleph
  4. Item Transfers to ALF/FLARE
  5. Item Transfers to UFO
  6. Latin American and Caribbean Collection Guidelines
  7. Licensing and public performance rights language for DVD and streaming videos
  8. Linking Analytics: How to 773
  9. Local Practice for the Cataloging of Print Material with OCLC Copy
  10. Lost Item Replacement Procedure for the Cataloging and Discovery Services Department
  11. Maintenance of Serial Records
  12. Major and Minor Title Changes
  13. Manuscript Cataloging Guidelines
  14. MarcEdit Cataloging
  15. Marking Items without “UF Send to Cataloging” Work Order as Done
  16. Materials in Temporary Locations ("Latest-in")
  17. Metadata for Research Data, Best Practices
  18. Modern Map Processing
  19. Monograph Copy Adds
  20. Monographs with Accompanying, Non-print Supplemental Material
  21. Moving items to a different BIB record in Alma
  22. Newspaper Classification Schedule
  23. Non-print Formats
  24. OCLC Searching Manual
  25. OCLC to UF Digital Collections
  26. Periodicals/Serials Item Creation
  27. Physical Processing for Serials (Including Periodicals) 
  28. Physical Processing of Video Recordings
  29. Policy on genre/form headings for videorecording
  30. Prepare Metadata for UFDC: Examples
  31. Prepare Metadata for UFDC: Home
  32. Prepare Metadata for UFDC: Templates & FAQ
  33. Printing Call Number Labels
  34. Publisher’s and Printer’s Indexes
  35. Rare Books Cataloging Procedures
  36. Rare Books Collection Additional Fields
  37. RDA Local Policies
  38. Reading Series Authority Records
  39. Record Editing
  40. Record Level Comparison Chart
  41. Reporting PCC Statistics
  42. Rush Cataloging
  43. Searching Digital Printings in OCLC
  44. Serial Frequency Changes To and From Annual
  45. Serial Holdings: Defaults and Basics
  46. Serial or Monograph
  47. Series Searching and Treatment
  48. Shared Bib Guidelines
  49. Simple Frequency Changes for Periodicals
  50. Standard Citation List
  51. UFDC Metadata
  52. Using MarcEdit to Convert .mrc File to Tab Delimited File for Excel
  53. Using MarcEdit to Create an Excel Spreadsheet From a .dat File
  54. What to Put on the Conservation Shelf: Education, LACC & AFA
  55. What to Put on the Conservation Shelf: Library West, Marston Science
  56. What to Put on the Conservation Shelf: Rare Material
  57. When a New Monograph Record is Needed
  58. Withdrawal Procedures
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