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Aleph@UF: Home

Cataloging procedures and policies


***We have recently migrated to the Ex Libris Alma ILS and are in the process of updating the information on this guide. Content is being updated to reflect the change to Alma. We hope to have updates completed in the coming months.***

Aleph@UF includes cataloging procedures and policies used by the Cataloging and Discovery Services Department, George A. Smathers Libraries, University of Florida.  Please send corrections and/or suggestions for new procedures to the Catalog Problems mailbox -

Index for A - G

  1. Abbreviations for Captions
  2. Abraham Collection
  3. Adding Rush, CatProblems and Bookplate mailboxes to Outlook 2016
  4. Affiliate Libraries
  5. Antique Map Cataloging
  6. Anti-Semitica Collection
  7. Atlases and Map Reference Materials
  8. Authenticating/Upgrading Serials
  9. Authorities Resources
  10. Baldwin Library - Award Genre Terms
  11. Baldwin Library - Engravers, Illustrators, and Lithographers 1820-1910 A-F
  12. Baldwin Library - Engravers, Illustrators, and Lithographers 1820-1910 G-L
  13. Baldwin Library - Engravers, Illustrators, and Lithographers 1820-1910 M-Z
  14. Baldwin Library - Field Checklist
  15. Baldwin LC Subject Headings 1820-1910 A-H
  16. Baldwin LC Subject Headings 1820-1910 L-T
  17. Baldwin Library - List of Classic Works Which Are Part of Larger Works: 730 & 740
  18. Baldwin Library - Publishers and Printers 1820-1910 A-L
  19. Baldwin Library - Publishers and Printers 1820-1910 M-Z
  20. Baldwin Library - Source of Dates for Undated Materials
  21. Barcode Placement
  22. Batch Downloading OCLC Records
  23. Bennett Collection Additional Entries
  24. Book Jackets
  25. Bookplates / Donations
  26. Books and Serials with Accompanying Maps
  27. Bound With and Published With Volumes
  28. Broken Link Repair
  29. Call Number Classifications used in Smathers Libraries
  30. Captions for Foreign Months
  31. Catalog Problems Mailbox
  32. Cataloging Facsimiles, Photocopies, and Reprints
  33. Cataloging for the Map and Imagery Library: CD-ROMs
  34. Cataloging for the Map and Imagery Library: Maps
  35. Cataloging Print Theses
  36. Cataloging Projects in Lieu of Thesis (PILOT) and Other Terminal Projects
  37. Cataloging Statistics
  38. Cataloging Video Recordings
  39. Captions for Foreign Months
  40. CD and CD-ROM Cataloging Guidelines: Monographs
  41. Checking CatQC Reports
  42. Collection Level Records
  43. Cooper Collection Added Fields
  44. Copy Cataloging Checklist for Music Sound Discs
  45. Copy Cataloging Checklist for Scores
  46. Copy Cataloging of Music Audio Recordings
  47. Create a spreadsheet from Print 03
  48. Create a Spreadsheet from Print-08
  49. Creative Commons CC0 Catalog Records
  50. Deriving New Original Records
  51. Do I need a new serial record? Major changes - title changes
  52. ECIP Cataloging at the University of Florida Library
  53. End of Field Punctuation
  54. Exporting records from Aleph using a file of bib system numbers using Print-03
  55. Florida History Cataloging and Processing Guideline
  56. Global Changes – Replace Text (for Holdings Records)

Index for H - Z

  1. Health Science Center Library Cataloging Cheat Sheet
  2. Holdings for multi-part monographs
  3. How to Delete an Erroneous eBook or eJournal Icon from MANGO
  4. How to Delete Bibliographic, Item and Holding Records in Aleph
  5. Item Transfers to ALF/FLARE
  6. Item Transfers to UFO
  7. Latin American and Caribbean Collection Guidelines
  8. Licensing and public performance rights language for DVD and streaming videos
  9. LKR Linking
  10. LHR Updating
  11. Local Practice for the Cataloging of Print Material with OCLC Copy
  12. Lost Item Replacement Procedure for the Cataloging and Discovery Services Department
  13. Macro Express
  14. Maintenance of Serial Records
  15. Major and Minor Title Changes
  16. Manuscript Cataloging Guidelines
  17. MarcEdit Cataloging
  18. Materials in Temporary Locations ("Latest-in")
  19. Metadata for Research Data, Best Practices
  20. Modern Map Processing
  21. Monograph Copy Adds
  22. Moving Items
  23. Newspaper Classification Schedule
  24. Non-print Formats
  25. OCLC Searching Manual
  26. Periodicals/Serials Item Creation
  27. Physical Processing for Serials (Including Periodicals) 
  28. Physical Processing of Video Recordings
  29. Policy on genre/form headings for videorecording
  30. Printing Call Number Labels
  31. Publisher’s and Printer’s Indexes
  32. Rare Books Cataloging Procedures
  33. Rare Books Collection Additional Fields
  34. RDA Local Policies
  35. Reading Series Authority Records
  36. Record Editing
  37. Record Level Comparison Chart
  38. Record Level Comparison Chart for Serials
  39. Reporting PCC Statistics
  40. Rush Cataloging
  41. Searching Digital Printings in OCLC
  42. Serial Frequency Changes To and From Annual
  43. Serial Holdings: Defaults and Basics
  44. Serial or Monograph
  45. Series Searching and Treatment
  46. Shared Bib Guidelines
  47. Simple Frequency Changes for Periodicals
  48. Standard Citation List
  49. UFDC Metadata
  50. Using MarcEdit to Convert .mrc File to Tab Delimited File for Excel
  51. Using MarcEdit to Create Excel Spreadsheet From a .Dat File
  52. What to Put on the Conservation Shelf: Education, LACC & AFA
  53. What to Put on the Conservation Shelf: Library West, Marston Science
  54. What to Put on the Conservation Shelf: Rare Material
  55. When a New Monograph Record is Needed
  56. Withdrawals
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