Recent Announcements (in reverse chronological order)
Related to AI use in NIH grant applications
Supporting Fairness and Originality in NIH Research Applications
Effective for applications submitted for the September 25, 2025 receipt date and beyond
- NIH will not consider applications that are substantially developed by AI, or contain sections substantially developed by AI, to be original ideas of applicants
- NIH will only accept six applications per PI per calendar year
Related to Publication Costs
Request for Information on Maximizing Research Funds by Limiting Allowable Publishing Costs
NIH is seeking feedback on policy options limiting allowable publication costs in an effort to maximize the use of funds on research activities
Responses will be accepted through September 15, 2025
NIH to crack down on excessive publisher fees for publicly funded research
On July 8, 2025 NIH announced they will institute a new policy capping the amount publishers can charge NIH-funded researchers to make their publications freely available to the public
Policy to start in FY 2026
Amount of cap is not yet known
Related to NIH Public Access Policy
Revised 2024 NIH Public Access Policy: new effective date
The policy effective date has been updated to July 1, 2025
- applies to peer-reviewed articles arising from NIH funded research accepted for publication in a journal on or after July 1, 2025
- all other aspects of the 2024 policy (linked below) will remain the same
2024 NIH Public Access Policy (original)
Originally released December 17, 2024 with an effective date of December 31, 2025, this new NIH Public Access Policy updates the 2008 policy
- the main difference is that the article must be made available in PubMed Central immediately upon acceptance for publication; no embargo period is allowed under this 2024 policy (2008 policy allowed for an embargo period of up to 12 months)
Consistent with OSTP Memorandum below
Office of Science and Technology Policy (OSTP) update has already led to to change in the NIH Public Access Policy, other federal funders will be affected by the end of 2025
Effective no later than December 31, 2025, publications and research funded by taxpayers must be made freely accessible to the public, without an embargo
Related information and resources
Resource addressing current policy and how to comply: https://guides.uflib.ufl.edu/nih/compliance
Related to Data Management and Sharing Plans
Changes to Data Management and Sharing (DMS) Plan Progress Reporting
Effective October 1, 2024, RPPRs will have new questions related to DMS plan activities
NIH Policy for Data Management and SharingEffective January 25, 2023, new Data Management and Sharing (DMS) policy replaces 2003 NIH Data Sharing Policy
Related information and resources
DMSP format from NIH (Word doc template for DMSP with instructions)
Per NIH, the Fall 2022 FORMS-H version of the NIH Application Guide will include instructions for developing a data management and sharing plan (DMSP) https://grants.nih.gov/grants/forms/all-forms-and-formats.htm?category=format-pages&id=2099
Link to policy details: https://grants.nih.gov/grants/guide/notice-files/NOT-OD-21-013.html
NIH Webinar Series discussing the policy
Understanding the New NIH Data Management and Sharing (DMS) Policy (August 11, 2022)
Diving Deeper into the New NIH Data Management and Sharing (DMS) Policy (September 22, 2022)
Link to supplemental information re: the elements of a DMSP: https://grants.nih.gov/grants/guide/notice-files/NOT-OD-21-014.html
NIH instructions on writing a DMSP: includes some sample plans
Many NIH institutes and centers have more specific requirements, in addition to the general DMS Policy
NIH institute and center data sharing policies
DMS Policy and Privacy
Protecting privacy when sharing human research
- Best practices and principles
Word document with sample Informed Consent language for data to be shared in the National Institute of Mental Health Data Archive (NDA)
- while this document is specific to NDA, this informed consent language is likely useful researchers planning to share data in other repositories
Additional DMSP writing resources
DMPTool, an online tool for creating DMPs for various funders that comply with their requirements
Provides templates including a Word and PDF version of NIH-GEN DMSP (Forthcoming 2023)
- Note their disclaimer: "... researchers should always consult the program officers and policy documents directly for authoritative guidance."
Video from HHS Office of Research Integrity on FAIR Principles and Data Management and Sharing Plans (Sep 2024)
Video tutorial from NNLM on Creating Data Management Plans with DMPTool (Dec 13, 2022)
UF Research Education and Training Programs guide to NIH Data Management Sharing Plans and Repositories
Repositories list from NIH
Long-standing requirements
1. ORCID iDs
Fiscal Year 2020, ORCID iDs to be required for individuals supported by NIH research training, research education, career development, and fellowship awards
Effective October 2019, ORCID iDs will be required at the time of appointment for those appointed to institutional awards including:
T03, T15, T32, T34, T35, T37, T42, T90/R90, TL1, TL4, TU2, K12/KL2, R25, R38, RL5, RL9
Effective January 25, 2020, ORCID iDs will be required at the time of application for those applying for individual awards including:
F05, F30, F31, F32, F33, F37, F38, F99/K00, FI2, K01, K02, K05, K07, K08, K18, K22, K23, K24, K25, K26, K38, K43, K76, K99/R00
https://grants.nih.gov/grants/guide/notice-files/NOT-OD-19-109.html#.XSc3Q6u_VWA.email
Related information
Link to register for your ORCID iD: https://orcid.org/register. ORCID states that registration takes 30 seconds.
2. Clinical Trials Registration
Effective January 18, 2017, all NIH-funded clinical trials must register their studies and report their results on ClinicalTrials.gov (NOTE: no longer just "applicable clinical trials")
https://grants.nih.gov/grants/guide/notice-files/NOT-OD-16-149.html
For PIs entering data in the system for the first time, you can send an email to register@clinicaltrials.gov and they will answer any questions you might have. They state that they will even teleconference and walk you through the process if necessary.
Related information
International Committee of Medical Journal Editors (ICMJE) likewise requires clinical trial registration as a condition of publication; while they recognize additional registries, ClinicalTrials.gov satisfies the ICMJE requirement as well
Link to complete Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly work in Medical Journals document: http://icmje.org/recommendations/
List of journal titles that adopted the ICMJE requirement: http://icmje.org/journals-following-the-icmje-recommendations/
A data sharing plan will also be a requirement of clinicaltrials.gov and ICMJE publication in the near future: http://www.nejm.org/doi/full/10.1056/NEJMe1705439#t=article
3. NIH Public Access Policy
Publications resulting from NIH-funded research must be made publicly available in PubMed Central (PMC)
Original policy dated back to 2008
Policy was updated in 2024 and went into effect July 1, 2025 (see 2024 policy information in Recent Announcements above)
Related information
Resource addressing current policy and how to comply: https://guides.uflib.ufl.edu/nih/compliance
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