Recent Announcements
Released December 17, 2024 with an Effective Date of December 31, 2025, this new NIH Public Access Policy updates the 2008 policy
- applies to peer-reviewed articles arising from NIH funded research accepted for publication in a journal on or after December 31, 2025
Consistent with OSTP Memorandum below
Office of Science and Technology Policy (OSTP) update will lead to change in the NIH Public Access Policy
Effective no later than December 31, 2025, publications and research funded by taxpayers must be made freely accessible to the public, without an embargo
- peer-reviewed articles arising from NIH funded projects will be required to be made freely available in PubMed Central immediately upon publication; current NIH policy allows for a 12-month embargo period (see Item 3. NIH Public Access Policy below for more information on the current policy)
Changes to Data Management and Sharing (DMS) Plan Progress Reporting
Effective October 1, 2024, RPPRs will have new questions related to DMS plan activities
NIH Policy for Data Management and SharingEffective January 25, 2023, new Data Management and Sharing (DMS) policy replaces 2003 NIH Data Sharing Policy
Related information and resources
DMSP format from NIH (Word doc template for DMSP with instructions)
Per NIH, the Fall 2022 FORMS-H version of the NIH Application Guide will include instructions for developing a data management and sharing plan (DMSP) https://grants.nih.gov/grants/forms/all-forms-and-formats.htm?category=format-pages&id=2099
Link to policy details: https://grants.nih.gov/grants/guide/notice-files/NOT-OD-21-013.html
NIH Webinar Series discussing the policy
Understanding the New NIH Data Management and Sharing (DMS) Policy (August 11, 2022)
Diving Deeper into the New NIH Data Management and Sharing (DMS) Policy (September 22, 2022)
Link to supplemental information re: the elements of a DMSP: https://grants.nih.gov/grants/guide/notice-files/NOT-OD-21-014.html
NIH instructions on writing a DMSP: includes some sample plans
Many NIH institutes and centers have more specific requirements, in addition to the general DMS Policy
NIH institute and center data sharing policies
DMS Policy and Privacy
Supplemental information from September 21, 2022: Protecting privacy when sharing human research participant data
Word document with sample Informed Consent language for data to be shared in the National Institute of Mental Health Data Archive (NDA)
- while this document is specific to NDA, this informed consent language is likely useful researchers planning to share data in other repositories
Additional DMSP writing resources
DMPTool, an online tool for creating DMPs for various funders that comply with their requirements
Provides templates including a Word and PDF version of NIH-GEN DMSP (Forthcoming 2023)
- Note their disclaimer: "... researchers should always consult the program officers and policy documents directly for authoritative guidance."
Video from HHS Office of Research Integrity on FAIR Principles and Data Management and Sharing Plans (Sep 2024)
Video tutorial from NNLM on Creating Data Management Plans with DMPTool (Dec 13, 2022)
UF Research Education and Training Programs guide to NIH Data Management Sharing Plans and Repositories
Repositories list from NIH
Long-standing requirements
1. ORCID iDs
Fiscal Year 2020, ORCID iDs to be required for individuals supported by NIH research training, research education, career development, and fellowship awards
Effective October 2019, ORCID iDs will be required at the time of appointment for those appointed to institutional awards including:
T03, T15, T32, T34, T35, T37, T42, T90/R90, TL1, TL4, TU2, K12/KL2, R25, R38, RL5, RL9
Effective January 25, 2020, ORCID iDs will be required at the time of application for those applying for individual awards including:
F05, F30, F31, F32, F33, F37, F38, F99/K00, FI2, K01, K02, K05, K07, K08, K18, K22, K23, K24, K25, K26, K38, K43, K76, K99/R00
https://grants.nih.gov/grants/guide/notice-files/NOT-OD-19-109.html#.XSc3Q6u_VWA.email
Related information
Link to register for your ORCID iD: https://orcid.org/register. ORCID states that registration takes 30 seconds.
2. Clinical Trials Registration
Effective January 18, 2017, all NIH-funded clinical trials must register their studies and report their results on ClinicalTrials.gov (NOTE: no longer just "applicable clinical trials")
https://grants.nih.gov/grants/guide/notice-files/NOT-OD-16-149.html
For PIs entering data in the system for the first time, you can send an email to register@clinicaltrials.gov and they will answer any questions you might have. They state that they will even teleconference and walk you through the process if necessary.
Related information
International Committee of Medical Journal Editors (ICMJE) likewise requires clinical trial registration as a condition of publication; while they recognize additional registries, ClinicalTrials.gov satisfies the ICMJE requirement as well
Link to complete Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly work in Medical Journals document: http://icmje.org/recommendations/
List of journal titles that adopted the ICMJE requirement: http://icmje.org/journals-following-the-icmje-recommendations/
A data sharing plan will also be a requirement of clinicaltrials.gov and ICMJE publication in the near future: http://www.nejm.org/doi/full/10.1056/NEJMe1705439#t=article
3. NIH Public Access Policy
Publications resulting from NIH-funded research must be available in PubMed Central (PMC) no later than 12 months after publication
Link to policy details: https://publicaccess.nih.gov/policy.htm
Note: While a 12 month embargo period is currently acceptable to NIH, articles accepted for publication after Dec 31, 2025 will not be allowed an embargo period per updated NIH policy and consistent with Office of Science and Technology Policy (OSTP): https://www.whitehouse.gov/ostp/news-updates/2022/08/25/ostp-issues-guidance-to-make-federally-funded-research-freely-available-without-delay/
Related information
When and How to Comply with this NIH Public Access Policy: https://publicaccess.nih.gov/
Some publishers handle this themselves, other times the author has to get directly involved
Journals that make the final published version of all NIH-funded articles available in PMC without author involvement are known as Method A journals.
To find Method A journals: https://publicaccess.nih.gov/submit_process_journals.htm
Journals that make the final published version of NIH-funded articles available in PMC at the author's request (and often requires that you have paid for the open access option) are known as Method B journals.
Journals that do NOT make the manuscript available in PMC, requiring the author to handle the submission, are known as Method C journals.
Link to NIHMS to enter manuscript: https://www.nihms.nih.gov/db/sub.cgi
Journals that make the final accepted version of NIH-funded articles available in PMC but require the author to complete the submission are known as Method D journals.
Link to instructions for navigating the NIH Manuscript Submission (NIHMS) process: https://www.ncbi.nlm.nih.gov/books/NBK3846/
Video for navigating the NIHMS system: https://www.youtube.com/watch?v=UwIrhRTj8-M
Covers depositing files and providing initial approval
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