Updated September 2025 by Rose Echeguren
When creating multilingual records (2 or more languages) for UFDC, additional languages must be entered in the appropriate fields. Each language should have its own dedicated field, rather than combining multiple languages into a single entry.
Title
Enter the title in the original language.
Alternate Title 01 / Alternate Title 02
Use for translated titles or titles in additional languages.
Language 01 / Language 02 / Language 03
Record all languages represented in the metadata.
Format
Non-repeatable field that requires metadata in different languages to be put together into a single entry with ";" as a separator.
Subject Keyword + Subject Authority
Choose subject headings using authoritative sources.
Abstract 01 / Abstract 02 / Abstract 03
Enter descriptions/abstracts in multiple languages, one per field.
Note 01 / Note 02 / Note 03
Enter notes in multiple languages, one per field.
Be consistent: Follow the same order across all records (e.g., Original language → English → Additional languages). Always list the original language first in the metadata ingestion sheet.
Preserve accuracy: Maintain diacritics and special characters (e.g., José Martí, not Jose Marti).
Use authoritative sources: Choose subject headings from authoritative sources. For help finding foreign language controlled vocabularies, a good starting point is the Library of Congress’s Subject Heading and Term Source Codes.
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