NIH Public Access Policy and Manuscript Submission: Using My NCBI (My Bibliography)

The NIH has a number of resources further explaining their policy and processes:

How to create a MyNCBI account to access your My Bibliography:

1. From any NCBI webpage, including PubMed, click on "Log in button" on the top right corner.
2. First time, select "Sign up" link under login options
3. Subsequent visits, use your eRA Commons account to log in.

To request an eRA account at UF, use the request form at: https://research.ufl.edu/dsp/proposals/other-eproposal-systems/nih-era-commons-registration-form.html.  

Accessing My Bibliography:

1. Log in using your eRA Commons account
2. Click on your name in the top right corner of any NCBI webpage
3. Select Dashboard to see your home page which will include your recent search history, any saved searches or results collections from NCBI databases, and the MyBibliography section
4. Click Manage My Bibliiography from the widget.

NLM Video Tutorial for My NCBI Home Page

To add a citation to MyBibliography:

• For citations in PubMed:  Search PubMed directly.
  • If you have several to add, search PubMed by author. For example, to find articles by John D. Smith, search with Smith JD[au]. You may need to weed through the results and try with and without the middle initial, depending on how common the name is and whether articles have been published under different name versions.
  • Once you've selected your articles in PubMed, click on "send to" and select "MyBibliography."
  • You will need to be logged in to MyNCBI before you do this.
• For citations NOT in PubMed:  Go to "MyNCBI," locate the "MyBibliography" section, and click on "Manage MyBibliography."
  • Click on "Add Citation"
  • Adding citations from a file from the dropdown menu.
  • Adding citations manually from the dropdown menu
  • Note that one option will take you to PubMed so that you can search for articles in PubMed as described above.

NLM Video Tutorial showing how to Add Citations to My Bibliography: https://www.youtube.com/watch?v=SpFcC0eRk8Q

To view and manage the compliance status of your citations in MyBibliography:

• From MyNCBI, locate "MyBibliography" and click on the "Manage My Bibliography" link

Public Access Compliance

• Note that the compliance status for each citation is color coded
  • Green = in compliance with the Public Access Policy; article is in PubMedCentral and has a PMCID
  • Blue = in process for compliance for the Policy: has a NIHMS ID or is published in a journal that will submit it directly.
  • Red = NOT in compliance or Not defined
  • Gray = Compliance is not applicable (it meets exclusion criteria for compliance)
• For citations out-of-compliance (Red), click on the symbol or the "edit status" link
  • Answer Yes or No for whether the citation is associated with an NIH-funded project
  • If the answer is Yes, then options to either begin NIH Manuscript Submission, indicate in process status (with NIHMS ID number), or indicate exemptions for "N/A" status
  • Make appropriate selections (more information available in other sections of this guide)
  • While selecting "Begin submission in the NIHMS" will take you to that system directly, you can also do that separately and then return to enter the NIHMS ID number here later.

Help on Managing Compliance in My Bibliography: https://www.ncbi.nlm.nih.gov/books/NBK53595/#mybibliography.Managing_Compliance_to_th

To view associations between NIH funding Awards and your citations in MyBibliography:

• From MyNCBI, locate "MyBibliography" and click on the "Manage My Bibliography" link

To associate NIH funding Awards with your citations in MyBibliography:

• If no awards have been associated with the citation, it will display as "Not defined"
• To add an award, click on "Add Award" button
  • To add awards to multiple citations simultaneously, click the check boxes by each of the citations and then click on "Manage citations>Manage Awards" at the top left of the list, and use the checkboxes in pop-up window to assign awards to the selected citations
• On the "Assign Awards" Pop-up Box, clicking on "Awards" will show a list of the awards associated with your eRA Commons profile under "NIH Awards" tab. Select the appropriate award(s) to add to the citation. The system will indicate "Saving... Please wait"
• There is also a list of other awards that you can select from; this displays those awards that are not associated with your eRA Commons profile, but have been linked to citations in your My Bibliography collection. You can select from these as well.
• If you need to find another award, use the "Search/Add other Awards" Tab to locate other awards. You can search for awards using a grant number or grantee name. 

The use of MyBibliography allows the user to link articles both in and outside of PubMed to grants, to easily view compliance status on all articles, and to rapidly generate lists of articles by grant award in pdf format. All grant-linked articles in My Bibliography are automatically imported into eRA Commons. Also, once a grant has been linked to a citation in MyBibliography for one author, the grant association to the citation will automatically appear linked in the MyBibliography of all authors. This is extremely helpful for articles which did not originally cite the grant award.

To use MyBibliography:

1. Sign up for a MyNCBI Account, utilizing your eRA Commons login.
2. Enter citations into MyBibliography within MyNCBI.
3. Manage compliance with the Public Access Policy for each citation in MyBibliography.
4. Assign grant numbers to citations in MyBibliography.
5. Generate compliance report for your RPPR.

Note that it NOT necessary for an article to be in PubMed and have a PMID for compliance. An article that is not in PubMed can be added to MyBibliography and linked to a grant award. The requirement for compliance is that the article is in PubMedCentral and has a PMCID. See the "PMCIDs" section of this LibGuide for more information on the difference between a PMID and a PMCID.