Research Data Management at UF

One challenge in data management and sharing is that "data management" means different things to different people. This problem gets even worse when we abbreviate data terminology to acronyms. It's important to use select the right type of data management plan for the right job.

• DMSP, a Data Management and Sharing Plan (NIH): A 2-page supplemental document at proposal submission describing expected data management practices in order to optimize reusability of data and when possible, to lead to data sharing processes, starting 2023
• DMP, Data Management Plan may mean:
  • A data management plan for security: Comes from UF's Information Security Office and https://security.ufl.edu/resources/data-security/. This security plan is essential to protecting privacy but does not address post-closeout data sharing for grant DMP/DMSP sharing.
  • A data management plan submitted as a supplement with a federal grant proposal. This kind of DMP describes the management of data and metadata for purposes of preservation and sharing of data.
• DMPtool, at https://dmptool.org: A system for writing data management plans or data management and sharing plans to supplement federal funding applications
• DSP, a Data Sharing Plan (NIH): A 2-page supplemental document at proposal submission describing expected data sharing processes, to be retired in 2023 and replaced with the new, farther-reaching DMSP
• DUA or DSA, a data use agreement or data sharing agreement: A license or contract between a sharer and a sharee of data, describing the terms under which the data are being shared. This specific document of terms may be used in support of restricted data sharing.

For individual or group consultation/training on how to prepare your Data Management Plan, please contact your liaison librarian/subject specialist.

The University of Florida is a partner institution of the DMPTool. It allows you to create ready-to-use data management plans for specific funding agencies.  Use your gatorlink and password to login and use this tool.

Templates can be a good place to start in writing your data management plan, as long as you customize them for your project.

• UF DMP Repository - data management plans from successfully funded UF projects
• UF Research Computing provides guidance on incorporating their resources in your grant proposals, including sample text about their facilities. 
• The IR@UF contains an example of text for a Data Management Plan:  http://ufdc.ufl.edu/AA00014694/00001
• NIH examples

In 2022, the White House Office of Science & Technology Policy (OSTP) updated its 2013 Memorandum with the Public Access Policy Guidance, expanding guidance and reducing limitations to public data in response to COVID-19. The updated guidance gives federal agencies the opportunity to update their public data access plans by December 31st, 2024.

In 2013, the OSTP issued an Executive Directive entitled Increasing Access to the Results of Federally Funded Scientific Research ("2013 Memorandum") requiring the results of taxpayer-funded research – both articles and data – be made freely available to the general public with the goal of accelerating scientific discovery and fueling innovation.

Trainings are free and open to UF all faculty, students and staff. Learn practical strategies for best managing your research data. This workshop includes questions to consider when creating a data management plan, with a focus on the DMPTool and tools for sharing your data at the University of Florida. Topics include metadata and annotation, file formats and organization, storage, backups and security, and data sharing. Contact me or your liaison librarian/subject specialist for small group or departmental presentations.

LabArchives helps manage the results of research efforts, record research processes and procedures, and manage digital research data to increase reproducibility, efficiency, collaboration, searchability, and security. The university has an enterprise license for faculty, researchers, staff, and students in research activities. See: Electronic Lab Notebook @ UF via https://it.ufl.edu/services/electronic-lab-notebook.

LabArchives support and training 

• LabArchives training – Click here to create your account today and begin using LabArchives. Register for a webinar,  view LabArchives Training Tutorials, download LabArchives Quick Start Guide, or contact LabArchives support for additional assistance or training at support@labarchives.com.