Skip to Main Content

Research Data Management at UF: Sharing & Copyright

This is a guide on resources available at the University of Florida and beyond on research data management. It includes information about tools for data management planning, data and file sharing, metadata and data standards, and data storage.

Why share your data?

Benefits of data sharing include:

  • Helps in designing new experiments
  • Allows testing of secondary or new hypotheses
  • Data can be used for educational purposes
  • Analyses can be reproduced and/or validated by others
  • Data can be checked for cleanliness and accuracy
  • Helps in the development and evaluation of novel statistical methods
  • Simplifies data acquisition for meta-analysis
  • Helps to prevent research misconduct and selective reporting of results

Modified from (Vickers, A 2006) Whose data is it anyway? Sharing raw data from randomized trials. Trials 7: 15)

Data Repository Directories

General Data Repositories

Open Data Principles

Brussels Declaration (1 November 2007), signed by 46 publishers and 13 trade organizations, including Elsevier, NPG, Springer, Oxford Univ Press, Wiley-Blackwell: "Raw research data should be made freely available to all researchers. Publishers encourage the public posting of the raw data outputs of research. Sets or sub-sets of data that are submitted with a paper to a journal should wherever possible be made freely accessible to other scholars"

The Panton Principles, Principles for Open Data in Science state that "science is based on building on, reusing and openly criticising the published body of scientific knowledge. For science to effectively function, and for society to reap the full benefits from scientific endeavours, it is crucial that science data be made open"

Panton Principles, Principles for open data in science. Murray-Rust, Peter; Neylon, Cameron; Pollock, Rufus; Wilbanks, John; (19 Feb 2010).

Copyright at UF

According to the UF Intellectual Property Policy:

"University personnel are required to record all research data and information accurately and clearly and to keep all such data in a permanent and retrievable form [...] "Personnel who leave the University may be permitted to copy their laboratory notebooks and take the copies with them" they are required to maintain the confidentiality of the data contained within the notebooks"

For copyright questions, please contact:

Copyright & Licensing

Although data  gathered during research are not protected by intellectual property law, specially built databases are.

The Association of Learned and Professional Society Publishers (ALPSP) and The International Association of Scientific, Technical, & Medical Publishers (STM) recommend that publishers should not claim intellectual property rights on datasets submitted for publication.  

The UK Digital Curation Centre provides guidance on how to license research data (focused on the UK); Cornell University also provides an introduction to intellectual property rights in data management.

Sharing Data at UF

 The Institutional Repository at the University of Florida (IR@UF) "encourages university units to contribute their open access research, reports and other materials (e.g. journal articles, conference proceedings, white papers, audio, video, photographs, presentations, etc) to the IR@UF for archiving and dissemination free of commercial cost."

Recommendations on How to Share Data

How to Share Data with a Statistician - This blog post by Jeff Leek (a biostatistcs professor at Johns Hopkins) provides a good overview for how to best share your data with anyone you want to analyze it or manipulate it.

Preparing tabular data for description and archiving - From Cornell University, this resource includes general guidelines for preparing tabular data for inclusion in a repository or for sharing it with other researchers.

Data Papers or Data in Brief

A  data paper is a published document that describes a dataset, database, or data package. As the Global Biodiversity Information Facility describes:

Unlike a conventional research article, the primary purpose of a data paper is to describe data and the circumstances of their collection, rather than to report hypotheses and conclusions.

Data papers can be published alongside research articles or in journals dedicated to publishing data papers. Publishing a data paper often requires preserving the data it describes in a data repository. 

University of Florida Home Page

This page uses Google Analytics - (Google Privacy Policy)

Creative Commons License
This work is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Unported License.