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Library Liaisons Toolkit: Record your Instruction Stats

Resources to help UF Libraries liaisons in their instruction and outreach

Instruction Statistics

It's really important to record your instruction stats, and here's why:

  • The library is required by the Association of Research Libraries to submit certain stats. It allows us to communicate our effort in library instruction on a national scale.
  • The library needs to keep track of our own statistics so that we can assess our instructional activities. It allows us to demonstrate our value.
  • It's a good way for faculty and staff to keep track of instruction efforts to record in our Annual Activity Reports and CVs. 

LibInsight is the Libraries' tool for recording and compiling instruction statistics.

Credit courses:  Record each class meeting separately but the number of students is counted only once.  Therefore, from the second class meeting to the last, the audience count will be zero. Note: records can be duplicated to make input faster and easier. 

Multi-session workshops:  Record each session and audience count. 

Other activities to record:  Any other efforts that may not seem to be clearly-defined library instruction still should be recorded in LibInsight (e.g., the uncommon reading program), because ARL states that “Presentations to groups may be for either bibliographic instruction, cultural, recreational, or educational purposes."

Consultations with individuals or small groups are recorded in Reference Analytics (e.g., GIS and copyright consults).

How to complete the Instruction Statistics form:

Log into LibInsight

Complete instruction program title and description

Place cursor in the Time Stamp AND End Time to record the session duration

  • Type of session:  choose one of 6
    • Credit course:  record here if you are either the instructor of record or a participant/embedded librarian in the for-credit course.  Please remember that each class meeting is recorded separately but the number of students is counted only once.   
    • Course-specific:  an instructional session designed for a specific course and geared to the subject matter and/or course assignment (e.g., ENC 1101, HIS 3942)
    • Library Orientation:  an overview or introduction to library services and resources designed for users new to the George A. Smathers Libraries (e.g., MSL and LW orientations at the beginning of semesters)
    • Library Workshop:  a how-to program that includes hands-on practice and/or participation (e.g., RefWorks—exporting citations and creating a bibliography)
    • Library Tour:  a physical field trip through a facility and its collections
    • Presentations & Outreach:  includes show-and-tell instruction on library services and resources and any contributions to campus departments or committee meetings (e.g., Open Access Week programming or slide shows to departments or University Senate).

* Please note:  consultations to individuals or small groups are recorded in Reference Analytics (e.g., GIS and copyright consults). 

  • ‚ÄčAudience:  programs TO, choose one.  Please note:
    • “UF community” if geared to students, staff, faculty, and the community at large
    • “Visitors” if a program is designed solely or predominantly for off-campus non-UF-groups
  • Your Library Branch/Unit:   programs FROM or BY.
    • You can choose more than one by using the Control key
    • Please note:  “UF Libraries” is selected if you are representing all of the Libraries or Library Administration; don’t use “Other” unless your unit does not fit the above, which is unlikely
  • College (UF):  programs FOR ; choices include: 
    • “UF Community” for programs geared to students, staff, faculty, and may also include the community at large
    • “UF Libraries” should be used rarely because most instruction for library staff is administered through Training but the occasional Town Hall, for example, might apply here
    • “Visitors/Non-UF” is used for programs designed for guests visiting from outside UF
  • Classroom:  choose one; if “other” you can input the exact location in “Other Location”
  • Format:  self-explanatory
  • Team Teaching:   yes or no; if yes, you can add names in “Team Teaching”
  • Course number:  if you are providing instruction for a campus course, please add the prefix (letter code, space, number)
  • Course instructor:  to add the instructor of the course
  • Department:  the instructor’s campus department
  • Program:
  • Other Location:  for programs offered in places other than library classrooms
  • Library co-instructor(s):  you may add names here
  • Audience count:
  • Prep hours:  use whole numbers instead of decimals

09/27/2017 J Ronan

Librarians in the Health Science Center Library and the Law Library should see the instruction coordinators in their area for information on how to report their instruction statistics.  Neither the HSCL nor the Law Library uses the LibInsight software at this time.

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