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Institutional Repository at the University of Florida IR@UF: Projects in Lieu of Theses

Learn about the free and open online archive of the IR@UF.

Project In Lieu of Thesis (PILOTs)

In 2009, the IR@UF began to host projects in lieu of thesis and non-thesis terminal projects. These projects fall outside the normal processing of the Graduate Editorial Office, and the Libraries work directly with the colleges to load these items. These projects oftentimes include non-traditional formatting and/or audio, video or other types of files beyond text files.

Submission Guidelines

Submission Guidelines for Projects in Lieu of Theses

For materials to be processed into the IR@UF, all program requirements apply as well as several technical requirements listed below. Please note that non-project theses and dissertations go through the Graduate Editorial Office and are submitted electronically through an alternate process. Requirements for projects-in-lieu-of to be processed into the University of Florida Digital Collections:

  1. Project-in-lieu-of-thesis must be turned into the graduate advisor for the department.
  2. Project-in-lieu-of-thesis must be turned in with a signed Grant of Permissions: Internet Distribution Agreement. All materials submitted to the University of Florida Digital Collections and the Institutional Repository are completely Open Access.
  3. If copyrighted materials are included, the project-in-lieu-of-thesis must be turned in with a signed letter of permission to quote or reproduce copyrighted material. Or it must include a list of materials for which copyright permissions were not granted so that the Digital Production Services can ensure that those materials are not included with the online files.
  4. File formats should conform to the acceptable ETD formats list.
  5. If you are turning your project in on paper, please use non-glossy paper to make the scanning more accurate if possible. For paper-only submissions, please follow the binding guidelines (architecture and music).

Printable guide: Recommendations for the Preparation of Projects in Lieu of Theses

Sample title page: Word template for title page  
Title page should include the following information:  Title, Author, Year of Publication, Name of Degree, and Faculty Advisor(s).

Questions: Please contact your departmental advisor or the IR Manager with any questions.

History of PILOTs

In 2009, a subcommittee of the Electronic Theses and Dissertations Committee met with faculty and staff from the advising offices and Libraries that support the College of Fine Arts and the College of Design, Construction and Planning.  The subcommittee addressed the need to fill the gap in digitizing terminal projects in programs within these colleges. Because these students produce projects rather than standard theses, they fell outside the normal processing of the Graduate Editorial Office, the body responsible for current electronic theses and dissertations. In an effort to better serve these students on behalf of the Libraries, the University of Florida Digital Collections (UFDC) began to accept copies of these projects for inclusion in the Institutional Repository (IR@UF) in Spring Term 2009.

If you are a graduate student currently preparing a terminal project for inclusion in UFDC, please see the technical requirements listed above. If you graduated in the past from a program that required a terminal project in lieu of a thesis and you would like your work included in this collection, we are also happy to assist. The same permissions and technical guidelines apply to projects previously published, even if they reside in the library’s physical collections. If you have additional questions, please contact us.

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