The Institutional Repository at UF (the IR@UF) includes the Undergraduate Honors Theses collection. During their graduating term*, Honors students are invited to submit their their final Honors project for inclusion in this collection. This is a free service of the UF Libraries. After students who have completed their submission graduate with Honors, the Libraries will add their works to the IR@UF and email a permanent link to them that they can include in applications, résumés, social media, or share with friends, colleagues, and family.
Honors degree requirements vary by department, so be sure to check with your advisor and/or undergraduate coordinator to see whether your department requires you to submit your thesis or other project to the IR@UF.
*Students in the Medical Honors Program complete their theses during their third undergraduate year because they start their first year of medical school during their last year as undergraduates.
Be sure to talk to your thesis or project advisor and/or your department's Honors coordinator about department-specific guidelines and their deadline for submission. Departments can set their own deadlines for Libraries submissions and we can provide them with a list of successful submissions after the department's deadline passes.
Important: If your department requires you to defend your thesis or project, your Libraries submission deadline might be different. Please contact your faculty advisor or Honors coordinator if you do not already know your department's deadline for Libraries submissions.
Libraries: Deadlines to submit to the Libraries will not affect your graduation unless your department requires a completed Libraries submission.
Department: Deadlines to submit your Honors thesis/project to your department might affect your graduation.
Submission assistance
Department: Contact your academic mentor and/or your department's undergrad coordinator.
Libraries: Contact the submissions team at IRManager@uflib.ufl.edu.
Thesis or project file(s):
If necessary, please upload a signed letter (or letters) of permission to quote or reproduce copyrighted material for all copyrighted material included beyond fair use (i.e., entire graphics and large portions of text or data where someone else holds the copyright). If you cannot get the answer you need from the copyright guide, you can email your question(s) to copyright@uflib.ufl.edu.
NOTE: For our purposes, only list co-authors who contributed substantial writing (including code) to the work. Do not include research collaborators, reviewers, or editors. Use your acknowledgements or dedication to thank them.
Please do not submit your Honors thesis or project until you have final approval of your work from your department.
Write to us at IRManager@uflib.ufl.edu if you have any questions while you are preparing your Honors submission to the Libraries.
Note: If you see an Honors level that seems wrong to you, or no Honors level at all, please do not be concerned. The form uses the Honors pre-certification data. Not all colleges/schools enter that data and the final Honors level is occasionally different from what colleges enter for pre-certification.
Items in the Honors collection are treated similarly to graduate-level theses and dissertations, except that you can work with a co-author (co-creator). Unlike articles in scientific journals, you should only list people who contributed substantially to the writing. Use your acknowledgements section to list people who helped with the research itself.
What if my mentor/advisor is not in my college?
All you need to enter for a mentor is their name and their primary organizational affiliation (department or school at UF or other academic institutions; unit of government; non-profit organization; or business).
When do I need to upload a signed grant of permissions form?
First, you do not need to sign and upload a form yourself. The online submission form collects your permission agreement.
If you have a co-author who is not a UF employee or graduate student, you need a signed form from them. If you have included enough content copyrighted by someone else that you have exceeded fair use, you need a signed form from them.
What do I do if my thesis/project file is too large for my web browser to upload?
Although there is no size limit for your submission, many browsers time out trying to upload files larger than 10-15 MB. If your browser is failing to upload your file, please share it with OneDrive and send the link to IRManager@uflib.ufl.edu. You can upload a dummy file, text, Word, or PDF to complete the form. Feel free to include a note mentioning the large file transfer, or just leave the file empty.
What problems should I check for before I submit my thesis/project file?
Before you upload your thesis/project file, check to ensure that:
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