Electronic Theses and Dissertations (ETDs): ETDs Outside the Graduate School

In 2009, the IR@UF began to host terminal (required for graduation) projects that are submitted to departments and degree program offices instead of to the Graduate School. The Libraries work directly with the colleges and departments to load these items into the IR@UF. These projects often include non-traditional formatting and/or audio, video, or other types of content beyond text and can be supplemented by separate appendices, datasets, and software.

Permission from the copyright holder(s) can be collected via email agreements or via the form linked below. If necessary, authors must provide their departments with a signed letter (or letters) of permission to quote or reproduce copyrighted material for all copyrighted material included that goes beyond fair use (i.e. large portions of content where someone else holds the copyright). If you cannot get the answer you need from the copyright guide, you can email your question(s) to copyright@uflib.ufl.edu.

• If you are the sole copyright holder of your work, you do not need to submit a permission to quote form.
• If you want to send email granting the IR@UF permission to make your your work public, click here.
• If you have co-authors who are not UF faculty, staff, or graduate students, you will need a signed grant of permissions from them.

Graduate departments and programs have the option of asking their students to send email messages to the Libraries granting permission for us to make their students' work publicly available. Clicking the link with your department or program name will open a message in your default email program that contains the agreement language. All you need to do is type your name and the title of your project at the top of the message and then send it from your UF email address.

Doctor of Occupational Therapy

Depending on your degree program, you might be asked to assign keywords to your capstone project, often on the title page of your work. In most bibliographic databases, text searches can find any keyword that you might choose. But you might want to consider looking for terms in what are called "controlled vocabularies" by metadata professionals.

Using controlled vocabularies can provide a variety of benefits. They can improve search results and enable readers to explore related terms, and they can reduce the risk of misinterpretation by minimizing ambiguity. Choosing terms from a controlled vocabulary also simplifies the work of translating bibliographic records into other languages.

Many of the tools that metadata professionals use are open to public access. Consider looking at:

• searchFAST (a tool built by the people who maintain WorldCat)
• Library of Congress Subject Headings
• The Getty Research Institute’s Art and Architecture Thesaurus
• The National Library of Medicine’s Medical Subject Headings (MeSH)
• Or one of the many other specialized vocabularies, like the NASA Thesaurus

If your project has a strong visual design aspect and keywords on the title page would be unacceptable, you can send a list of terms to IRManager@uflib.ufl.edu and ask us to include them in the bibliographic record for your work.