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EndNote Online: FAQ

An overview of EndNote Online for UF faculty, staff, and students.

EndNote Basic - Frequently Asked Questions

Clarivate Analytics provides two versions of EndNote. EndNote Desktop is available for purchase and EndNote Basic is available for free. EndNote Basic is also known as EndNote Online or EndNote Web.

Below are responses to frequently asked questions about EndNote Online.

How do I access UF’s EndNote Online Service?

How Do I Access UF’s EndNote Online Service?

The University of Florida’s EndNote Basic application is maintained by the George A. Smathers Libraries. It can be accessed by navigating to EndNote Basic directly at UF’s EndNote Basic system can only be accessed from computers on the UF network. If you need to access EndNote Basic from off campus log on to the VPN or Proxy Server.

How many citations can I save in my EndNote Online account?

How many citations can I save in my EndNote Online account?

  • Users who created EndNote Online accounts through their institution’s license to Web of Knowledge, can store up to 10,000 references. Folders shared from other users' libraries do not count towards this limit unless they are copied to your library.

  • Users who created their EndNote Online account with the EndNote X6 or X7 license, can store up to 50,000 references and they have 5GB of storage space for their file attachments.

  • If you created an EndNote Online account with your institution’s license to Web of Knowledge and later you purchased EndNote Desktop software, you can register your existing EndNote Online account with the desktop license. This will allow you to avail the benefits of extra storage space available with EndNote Online accounts created with the desktop license. You can sync the contents of the Desktop and Online accounts.

How Do I Backup my Publications List?

How do I backup my publications list?

Instructions for transferring references to or from EndNote can be found here. Be sure to search for instructions to EndNote Online if you are only using the free online version of EndNote.

You can also export references into a format that can be imported again. To do this, use the Reference Manager or Ref Man (RIS) styles:

  1. In go to the Format tab.
  2. Choose Export References directly below the “Format” tab.
  3. Change the settings as follows:
    • References: All References in My Library
    • Export style: RefMan (RIS) Export.
    • Click Save and keep the resulting text file as a backup of your references. This file can be imported into End Note Desktop, End Note Basic, Reference Manager, ProCite and other citation management programs.


How Do I Import Publications into Endnote Online?

How do I import publications into EndNote Online?

We have provided information on how to collect citations from several databases including PubMed, Web of Science, and EDIS on the tab labeled "Collect".

Which citation styles are available in EndNote Online?

Which citation styles are available in EndNote Online?

In addition to APA, MLA, Chicago, Turabian, and other common citation styles, EndNote Basic supports citation styles for hundreds of specific journals. For a full list see the EndNote Basic output styles webpage

If you dont see a citation style you need in the list, please contact Melody Royster.

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