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EndNote Online: 1. Collect

An overview of EndNote Online for UF faculty, staff, and students.

1. Collecting References

The first step to creating a bibliography or publications list in EndNote Basic is to collect references from various databases.

Listed below are details on how to collect references from Clarivate Analytics databases (Web of Science, MEDLINE, BIOSIS, CABi, and Zoo Record), PubMed, and EDIS (IFAS publications).

There are also directions on how to import citations manually.


Collect from Web of Science

The Clarivate Analytics' databases (Web of Science, BIOSIS, CABi, Zoological Record, and MEDLINE) are really easy to import into EndNote Basic!

  1. Search for your topic in Web of Science
  2. Select the records you want to export by checking the boxes to the left of the citations.
  3. Click the "Export" button.
  4. Choose "EndNote Online" from the list.
  5. Log on with your e-mail and password.
  6. Go to to view your imported citation and organize it.

Collect from PubMed

Importing citations from PubMed

Part 1: Download citations from PubMed

  1. Search your topic and display the citations in PubMed.
  2. Click on the check boxes of the displayed citations in order to select citations.
  3. Click the down arrow next to “Send to" box (located towards the top right).
  4. Choose "Citation manager" as your destination.
  5. Click on the “Create File” button.
  6. A dialog box with the file name citations.nbib. Select the Drive and Directory that you want to save your file in, then click on the “Save” button. (Save the file on your desktop for easy access)

Part 2: Import citations into EndNote Basic

  1. Log in to EndNote Basic
  2. Go to Collect, choose Import Reference. 
  3. Browse your computer to find the citations.nbib file. 
  4. In the Import Option box, find PubMed (NLM) filter and select it.
  5. In the To box select the group where you want your references to be located
  6. Click on Import to import the file

Collect from EDIS

Importing EDIS Publications

These directions are designed to assist IFAS faculty with preparing publication lists. A similar process may be used for all ".txt" format imports to EndNote Basic.

1. Go to You should see the screen similar to the one displayed below:

2. Search by author

3. Above your results list, you will see an option to “Output your results in EndNote format” and a button labeled “Export.” Click the “Export” button to export in EndNote format.

4. Save the output as a text file. (Give the file a name; be sure to select “Text (.txt)” from the file type drop down menu. Save the file.)

5.Log into your EndNote Basic account.

6. Select the “Collect” tab from the EndNote Basic main menu.

7. Click on the “Import References” option. You will be presented with the EndNote Basic import interface pictured below:


8. Clicking the “Browse” button and select the .txt file you created

9. Select “EndNote Import” from the filter list.

10. Choose which group you would like to import your EDIS publications into.

Collect via Manual Import

You can also input references manually:

1. Log into your EndNote Basic account.

2. Select the "Collect" Tab

3. Choose "New Reference"

4. Fill out the fields for the reference.

5. Once you have filled out the fields, select a group to organize the reference.

Subject Guide

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Melody Royster
Agricultural Sciences Librarian

Office: 312B, Marston Science Library
Phone: (352) 273-2661
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