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Citation Management: SciWheel

What is SciWheel?

SciWheel is a citation management software that offers the usual citation management tools, including organizing references, sharing citations with colleagues, reading and annotating full text, and easily inserting citations into documents.

Who can Use SciWheel?

SciWheel is free to all UF students, staff, and faculty.

Why SciWheel?

Sciwheel has a robust web importer and is one of the few citation management tools that inserts citations into GoogleDocs. 



How to Register for SciWheel

  1. Connect to the UF network on campus or off-campus via the VPN or proxy (https://cms.uflib.ufl.edu/offcampus).
  2. Navigate to the SciWheel page (https://sciwheel.com/).
  3. Click the white “Create Free Account Now” button to create your free account through UF.
  4. Once your account is created, you will be able to access SciWheel even when not connected to the UF Network.

How to Install Web Importer and Plug-Ins

  1. Navigate to the “Tools” tab (highlighted below) in the upper right of the SciWheel homepage.
  2. Download Chrome Extension web importer (NOTE! This web importer ONLY works with Google Chrome). The web importer works with all webpages and online PDFs.
  3. Download Word Plugin or Google Docs add-on for the ability to add SciWheel citations directly into working manuscripts.
  4. Download Desktop App for increased PDF access.

Entering References into the SciWheel Library

To import citations, click the “Import References” button on the upper left to pull up the screen below.

  1. Manually: Import a reference by entering information about the reference in the form
  2. PDF: Import PDFs saved to the computer, Google Drive, Dropbox, or OneDrive
  3. Google Web Importer: Import a webpage, article, or PDF using the Chrome extension.
    1. Navigate to the webpage you would like to import
    2. Select the web importer icon in the toolbar of the internet browser
    3. Select the correct Project and then click “Add”
  4. Databases: Import citations from databases saved as RIS, BIB, or NBIB files.
    1. Perform a search in the database of your choice (PubMed, Web of Science, and Ebscohost shown).
    2. Use the appropriate export button (i.e. Save, Export) to save the citations in an RIS, BIB, or NBIB file.

Using the SciWheel Microsoft Plug-In in Microsoft Word or Google Docs

Download the appropriate plug-ins (either Microsoft Word or Google Docs).

For Microsoft Word

  1. Open Word and select the SciWheel tab. Login to F1000 using the icon on the far left.
  2. Insert citation by placing the cursor where you would like the reference to go. Then select “Insert Citation” and type keywords to locate the citation. 
  3. Add the bibliography by selecting “Create Bibliography”.
  4. Change the citation style by selecting the appropriate style from the dropdown menu or selecting “More styles”.

For Google Docs

  1. Open Google Docs and select the SciWheel tab. Click “Insert citation” to open the SciWheel box to the right.
  2. Insert citation by placing the cursor where you would like the reference to go. Then select “Insert Citation” in the box to the right and type keywords to locate the citation.
  3. Add the bibliography by selecting “Format Citations and Bibliography” in the SciWheel tab.
  4. Change the citation style by using the dropdown menu on the “Format Citations or Bibliography” box or select “More Styles”.
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