Skip to main content

JRNL - Journal Retention and Needs Listing: Getting your data ready to upload

Describes the use and operation of JRNL

Description

It is Important when adding local data to the tool that it be in the proper format

How it looks

Preparing your data to be uploaded into JRNL will make the importing process faster and more efficient. Each type of import requires different data to be supplied. The JRNL tool will not accept duplicate data supplied through any of the uploads.

  1. Bibliographic Upload
    • Title (required) - The Title Statement can be found in the MARC 21 field 245Be sure that all titles are spelled correctly and are free of any non-standard characters/symbols that don't belong. 
    • OCLC (required) - The OCLC Control Number is the unique identifier for bibliographic records in JRNL and is required. Duplicate numbers are not accepted into JRNL. Be sure to use the best, most up-to-date OCLC number for each bibliographic record. 
    • Publisher (optional) - The name of the publisher can be found in the MARC 21 subfield b of the 260 or 264 fields. Be sure that all publisher names are spelled correctly and are free of any non-standard characters/symbols that don't belong. 
    • ISSN (optional) - The International Standard Serial Number (ISSN) can be found in the MARC 21 field 022. The standard ISSN format is XXXX-XXXX. Do not include online (electronic), CD-ROM, or microform ISSN's. Some titles share an ISSN (title changes), therefore duplicate numbers are accepted into JRNL. 
    • LCCN (optional) - The Library of Congress Control Number (LCCN) can be found in MARC 21 field 010. The LCCN is unique to a title, but may be updated occasionally. Be sure to include the most up-to-date LCCN.
    • Dates of Publication (optional) - The Dates of Publication/Sequential Designation can be found in the MARC 21 field 362. Include if information is available. Dates of Publication assists in the disambiguation of bibliographic records and holdings.
    • Be sure there are no duplicate titles in the file.
  2. Archive Status Upload
    • OCLC (required)
    • Status (required) - Check spelling and formatting. Only the terms "Retain" or "Discard" will be accepted.
    • Be sure there are no duplicate titles in the file.
  3. Holdings Upload
    • OCLC (required)
    • Description (required) - Be sure holdings statement is a single comprehensive description and the data accurately reflects institutional holdings. Example: v.1(1900)-v.50(1949)
    • Confirmation type (required) - Only the terms "Bibliographic" or "Physical" will be accepted. Each title may have a different confirmation type. Check spelling and formatting.
    • Complete (optional) - Check whether holdings match complete title. Options are "complete" or Leave cell blank.
    • Publicly accessible (optional) - Options are "Yes", "No", or leave cell blank.
    • Circulation status (optional) - Only the terms "Circulating", "Non-Circulating", or "In Building Use Only" will be accepted. Check spelling and formatting. 
    • Electronic Document Delivery (optional) - Only the terms "EDD Only" or "EDD Preferred" will be accepted. Each title may have a different response. Check spelling and formatting.
  4. Gap Records Upload
    • OCLC (required)
    • Volume (required if Chronology is not supplied) - Be sure data is accurate.
    • Chronology (required if Volume is not supplied) - Be sure data is accurate

 

University of Florida Home Page

This page uses Google Analytics - (Google Privacy Policy)

Creative Commons License
This work is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Unported License.