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JRNL - Journal Retention and Needs Listing: Account Setup

Describes the use and operation of JRNL


The Journal Retention and Needs Listing (JRNL) tool uses a Google OpenID session to identify the user and present the user's customized view.  As such, creating an institution account requires a primary contact with a Google account.  No email will be sent to this Google account unless the account is later specified as your institution's contact email.  A Gmail address may be used for your Google account, or you may create a Google account linked to another email address using:

To create an account for your institution, email the JRNL system administrator at  Provide the Google ID of your primary contact, the name of your Institution, and your Print Serial Archiving Program (PSAP) affiliation (ASERL, BTAA, FLARE, WEST…). 

The JRNL System Administrator will notify you when your account has been created, and your Google ID has been associated with your institution account. 

JRNL login page:

If you are unable to authenticate, follow Google's procedures for resetting your password.  If you have successfully authenticated, but the JRNL application tells you that you have not been registered, check the Google ID that is currently logged on.  Only one Google ID may be logged in at any time.  You may need to go to and log out of one Google ID in order to log in using the Google ID you previously registered with JRNL.

Once the institution account has been created, a Technical User can add users to the account (See Users tab), and create holding locations (See Editing Tab).

Institution Contact Email

When your institution is initially configured in JRNL, an email address is required.   This email address will be used for sending you important system messages, statistics, and information about gaps. You may wish for these emails to go to a departmental mailbox so that multiple people within your organization can monitor the mailbox.  Only one email address may be supplied, but you may change it at any time.

*IMPORTANT* Some email systems might view this email content as spam. If you notice that this is happening to you, contact your email administrator for instructions on how to add to your "safe senders" list.

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