web
stats
Skip to Main Content
It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. If you continue with this browser, you may see unexpected results.

JRNL - Journal Retention and Needs Listing: Imports

Describes the use and operation of JRNL

Importing your data into JRNL

There are three possible imports that can be performed within the JRNL tool.

  • Bibliographic
  • Holdings
  • Gap Records

Importing into JRNL requires data to be saved in a .CSV (comma delimited) file.  To make importing easy, the JRNL tool supplies a template for each import available for download from within JRNL, once the import type is selected. Please download new templates, do not use templates previously downloaded and stored locally prior to December 15, 2020.

Once an import is complete, JRNL will display the data that was successfully imported as well as any errors. The errors can then be exported into an excel file and saved to your machine for further investigation. 

Imports

1. Download the CSV template and populate with data. Refer to the tab 'Getting your data ready to upload' for more detail on how to clean up and prepare data.

2. Enter the source package for the imported titles if available (optional). This is a free text field that allows users to note where a title originated from. Examples may be JSTOR, SAGE, WILEY, etc. Keep in mind that adding a source package description during batch import will add that description to each title included in your CSV file. If the same source package does not apply to every title in your file, you must import a separate csv file for each distinct source package.

3. Choose your file to import. Click 'Choose File' and select the CSV file with the stored bibliographic data. Once selected, click 'Import File'.

A Title (OCLC) may only have one Holdings record in each Location.
If your upload contains a Holdings record that already exists, your new record will be saved and the old record will be overwritten.

1. Download the CSV template and populate with data. Refer to the tab 'Getting your data ready to upload' for more detail on how to clean up and prepare data.

2. Choose the Location where the imported records will be held. Only locations for your institution will show in the drop down menu.

3. Choose your file to import. Click 'Choose File' and select the CSV file with the stored Holdings data. Once selected, click 'Import File'.

The Gap Records import allows users to display information in JRNL about specific gaps that are needed at their institution.

1. Download the CSV template and populate with data. Refer to the tab 'Getting your data ready to upload' for more detail on how to clean up and prepare data.

2. Choose the Location where the imported records will be held. Only locations for your institution will show in the drop down menu.

3. Choose your file to import. Click 'Choose File' and select the CSV file with the stored Gap Records data. Once selected, click 'Import File'.

University of Florida Home Page

This page uses Google Analytics - (Google Privacy Policy)

Creative Commons License
This work is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Unported License.