Research records and data must abide by any and all applicable federal, state, and organizational statutes and policies. Records must be retained per the longest applicable retention period regardless of where that retention policy may be coming from. The links below outline important policies, documents, and guidelines for the maintenance and disclosure of research records and data.
Please note best efforts are made to ensure these resources are current and active.
In addition to record retention schedules set by the State of Florida, the Office for Human Research Protections also outlines federal requirements under 45 CFR part 46. In addition to these requirements, some federal agencies also have their own requirements for record retention. Please be aware of any terms set out in the grant agreement that may affect record retention, and always read any related administrative codes completely to ensure you are abiding by all aspects of the law. For more on this, please see the Office of Research’s Federal Agency Grant & Contract website. In order to receive destruction approval, you will need to provide proof that the grant or project has officially been closed out by an applicable agency, office or review board. Grant records should never be destroyed until all granting agency requirements have been met. Retention requirements may vary based on several different factors, and the retention periods listed below may not be appropriate for your grant or project. Grant records and data must be retained per the longest applicable retention period as described below or by contract or law.