Skip to Main Content
It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. If you continue with this browser, you may see unexpected results.

Shared Collections Cataloging Unit: Hearings (Y 4)

Information for and about the Shared Collections Cataloging Unit.

Processing Federal Documents – Hearings (Y 4’s)

Bibliographic Record:

1.       Check the following fields:

a.   007   Field denotes microfiche
b.   035   Verify OCLC number is correct; no "X" at the end (If so, See Overlay Procedure)
c.   086   If no 086, please add.  First Indicator is 0.  (See guidelines for formatting SuDoc #)
d.   245   Should not have a subfield h microform (If it does, See Overlay Procedure)
e.   260
 f.   300

2.       Verify the document is “Held” in OCLC

Holding Record:

1.      If holding is UFSTO GEN, make the following edits:

         a.   852 should have a "3" in the first indicator ("3" represents SuDoc)
         b.   Insert TKR Hearing
         c.   Run the Stodocs TKR macro
         d.   Run the Stodocs Statistics macro

2.      If there isn't a UFSTO GEN holding, create a new holding

         a.   Complete step 1 a-d

Item Record:

1.       Item Status should be “01”

2.       Material type should be “book”

3.       Set Item Process Status (IPS) to GF

5.       Update the item record

Physical Processing:

1.       Must have a call number (label or handwritten on upper left-hand corner of cover)

2.       Must have a “U.S. Depository” stamp

University of Florida Home Page

This page uses Google Analytics - (Google Privacy Policy)

Creative Commons License
This work is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Unported License.