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Preservation Guidelines for Smathers Library and Special Collections Items

This preservation policy is for any employee working in the Smathers Library Building and/or working with special collection items. This will include employees in various branches with small special collections as well as those working in ALF, ILF, and o

Windows

Most of our secure stacks locations have no windows; however, there are some instances when an item is near windows and the placement of the item in regard to the light coming from the windows is important.

When possible, place stacks perpendicular to windows rather than parallel to windows as direct light from a window will cause more damage when directly facing each other.  If you have surrounding windows, determine stack placement by a N/W/S/E direction (North facing is safest).

UV filters can also be placed on windows.  Remember that UV filters have a shelf life and should be regularly replaced per the manufacturer's instructions.

Windows should have shades when light and heat are coming through.  Employees should regularly check that these shades are down during the times when the sun is shining directly into them. UV-filtered window films do not protect against IR radiation.  If the problem with the window is excessive heat, shades will help with the problem, UV-filtering will not.

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