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The Institutional Repository at the University of Florida (IR@UF): Submitting to the IR@UF

Learn about the free and open online archive of the IR@UF.

FAQ

What can I upload into the IR@UF?

All scholarly works – including articles (pre-prints, post-prints, or published articles as permitted by the publishing agreement), books, book chapters, conference presentations, data sets, digital research files, and more – are welcome in the IR@UF, as long as you hold copyright or you have retained the right to share the work in an institutional repository.

But I published my work - how do I know if I hold the copyright?

You are the copyright holder for your works if you have not assigned or transferred your rights to another person or entity, such as a publisher or agency. However, it is possible that even if you did transfer or assign your rights, you may have retained the right to share your work in an institutional repository. If you're not sure, please contact the Scholarly Repository Librarian for assistance.

How do I check whether I transferred my copyright?

If you kept a copy of your publication agreement, refer to its text to determine what rights you retained. If you have not retained your agreement, you may be able to determine what rights are retained by you as author by looking up the journal in SHERPA/RoMEO (http://www.sherpa.ac.uk/romeo/index.php).

Checking SHERPA/RoMEO

  1. Using the default settings, in the Search box, type in the name of the journal that published your article and then press ENTER or click the Search button.
  2. The results page describes the archiving or deposit rights that the publisher's typical agreements permit authors retain to in the various versions of their work.
  3. Please note any restrictions, such as embargoes, and be sure to honor those restrictions.

The Scholarly Communication Librarian is available to review or interpret language in your publication agreements or on SHERPA/RoMEO.

Self-Submittal Video Tutorial

Detailed Steps for Submitting an Item to the IR@UF

Logging In

  1. Go to the IR@UF: https://ufdc.ufl.edu/ufir/
  2. Click the “myUFDC Home” link in the top right portion of the page, or the orange SUBMIT button.
  3. Log in using your Gatorlink username and password.
    • If you do not have a Gatorlink username, click the "Register now" link to register.

Submitting Materials

  1. Click on "Start a new item."
  2. Read the terms and conditions of the Grant of Permission. If you would still like to submit your item to the IR@UF, click continue. If you have any questions, please contact us.
  3. Enter information about your item in the appropriate fields.
    • You are automatically listed as the creator of the item, but you may list additional authors by clicking on the green plus sign to the right of the “Creator” field.
    • Any field with a plus sign to the right of the field may have multiple entries for that particular field.
    • When you are done adding information about your item, click the "Next" button.
  4. Add files to your submission by clicking the "Select Files" button. After selecting the appropriate file, click the "Submit" button.
    • If you would like to add supplementary files, upload each additional file. When you are done, click the "Save" button.

Editing Your Submission

  1. Log in to myUFDC.

  2. Click "View all my submitted items."

  3. Select the item you want to edit.

  4. Click the citation tab

  5. Click "Edit this item."

  6. Edit the metadata for the item as needed. If you have questions or need additional assistance, please contact us.

Editing Your Account Preferences

  1. To set your myUFDC preferences, log in. Click the "Edit my account preferences" link.

  2. You can also edit preferences through the "myUFDC home" tab on the top navigation bar, under "Account Preferences."

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