Metadata, or 'data about data,' is the basis for records of files uploaded into the IR@UF. Metadata aids in discovery and identification of items. Providing the most accurate and complete metadata that you can about your file makes it easier is for researchers to find your work and understand the context in which it was created.
For guidelines on the different metadata fields available when you load an item into the IR@UF, select the tabs below.
Main Title
If the object has a title, use it. It can be:
If the object does not have a title, devise one using known aspects of the work:
Examples:
For music, additionally note (as appropriate and known):
For maps, additionally note (as appropriate and known):
Creator
Defaults to your name. If you are submitting work on behalf of someone else, or need to add additional creators, use the format:
Examples:
Material Type
Material type is selected from a drop-down menu. Choose one:
* may include: Conference Poster, Powerpoint, Video, Audio, Map, etc.
Larger Body of Work
If relevant, include title of the parent work (e.g., a journal or symposium title).
Examples:
Delos: A Journal of Translation and World Literature
Publisher
Include name of publisher and/or manufacturer.
Publisher's URL
If relevant, include link to the resource on publisher's (or another) website.
Place of Publication
Include place of publication or manufacture.
Examples:
Publication Date
The publication date field may be used to record the publication date, the broadcast date, the date of creation (e.g., for art and artifacts), or the date of record-keeping (e.g., for archival records).
Use the format: YYYY Month DD - YYYY Month DD
Examples:
Abstracts
Abstracts are an opportunity to give the user an overview of the object, its place in history, and its use in research contexts. This is one of the fields searched when full-text search is not available.
Notes
Relevant details to note might include funding sources or details about a conference.
In UFDC, as in most bibliographic databases, text searches can find any keyword that you choose. Subject keywords (also called terms or headings) can greatly improve the discoverability of works that you add to the Institutional Repository (IR@UF) because they enable faster results than full text searches.
To provide even stronger discoverability, you might want to consider looking for terms in what metadata professionals often call controlled vocabularies or “authority files”. Using controlled vocabularies can provide a variety of benefits. Perhaps the most important one is their ability to minimize ambiguity.
Example: The disease that has recently destroyed large numbers of citrus trees is known by various terms such as citrus greening, citrus greening disease, huanglongbing, and yellow dragon disease. The FAST term for this disease is Greening disease.
Many of the tools that metadata professionals use are open to public access. The IR@UF prefers the use of the FAST vocabulary. If you have trouble finding a FAST term that seems right to you, you can explore other vocabularies, such as:
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