First, check with the Director of Communications, Barbara Hood, at email@example.com, to make sure another Libraries event is not happening at the same time on your proposed date.
Your planning team should develop an event timeline. The timeline will help you:
Timeline template: https://docs.google.com/spreadsheets/d/1BwGNayzDJS29z-g7oL9_kU51wEM9fDrh48QXN2HEZfc/edit#gid=0
(Feel free to copy the template and save it to your own Google Drive account)
You should also develop a program schedule/timeline. This timeline will help you:
Program of events template: https://docs.google.com/spreadsheets/d/17gr5Oky7fSQWNXOBFitDiVeWje4XNf43wLjOOQQ7ltc/edit#gid=1174513335
The next step is to develop your budget. It is very important that you consider the costs of each session and stay within your budget. Costs may include:
Visit Gainesville, Alachua County, FL offers a conference grant for events hosted in Alachua. If you have attendees traveling from out of the county, consider applying for this grant. The purpose is to enhance Alachua County as a destination.
If you need additional funds to help with costs, you can also speak with the chair of your department about possible sponsorship by the UF Libraries or other campus units.