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Exhibits and Displays:
Consider creating an associated exhibit within the conference location. Exhibit and display cases are found in most library locations. For more information on planning an exhibit: https://exhibitions.uflib.ufl.edu/.
IR@UF and Conference Materials:
Consider utilizing the IR@UF for preserving conference presentations and papers. Be sure and have your speakers sign the Speaker Release Form.
Supporting Your Speaker
Communicate with your speaker in advance about the details
- What time should they arrive?
- How long is the talk?
- What is the structure of the event?
- If a Zoom, what time will you open up the event to the audience?
- Details to mention to the audience, if relevant:
- Provide language that welcome's attendees and, if in Zoom, potentially ask where people are joining from.
- Communicate Zoom guidelines or provide information on where the bathrooms are located, if a face-to-face event
- Are you prioritizing underrepresented or student voices? If so, ask them to begin their question with an asterisk (*).
- Share links related to the talk during the session (have someone assist you)
- If interested in collecting feedback on the event, talk to Laura Spears for assistance.
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