Library Event and Conference Planning: Miscellaneous

Exhibits and Displays:

Consider creating an associated exhibit within the conference location.  Exhibit and display cases are found in most library locations.  For more information on planning an exhibit: https://exhibitions.uflib.ufl.edu/.

IR@UF and Conference Materials:

Consider utilizing the IR@UF for preserving conference presentations and papers. Be sure and have your speakers sign the Speaker Release Form. 

Communicate with your speaker in advance about the details

• What time should they arrive?
• How long is the talk?
• What is the structure of the event?
• If a Zoom, what time will you open up the event to the audience? 
• Details to mention to the audience, if relevant:
  • Provide language that welcome's attendees and, if in Zoom, potentially ask where people are joining from.
  • Communicate Zoom guidelines or provide information on where the bathrooms are located, if a face-to-face event
  • Are you prioritizing underrepresented or student voices?  If so, ask them to begin their question with an asterisk (*).
  • Share links related to the talk during the session (have someone assist you)
  • If interested in collecting feedback on the event, talk to Laura Spears for assistance.