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Library Event and Conference Planning: Website & Marketing

Use this guide to help you create an event plan, manage your budget or fiscal processes, order food, reserve hotel rooms, etc.

Website Development

In order to initiate the development of a website, you will need to have approval of one of the Deans. Once you have approval, create a Library IT Grover and provide an example of the template you wish to use.  Conferences hosted by the Libraries generally have much of the same information, so it is always good to copy other people's work and then check to ensure the links are working. 

Examples of past conference websites:

Note: Library IT can be very busy and creation of the site may take some time.  Once you know you will be hosting, you should immediately initiate the request!

Marketing Material Development

Reach out to Barbara Hood, Director of Communication, to begin developing marketing materials for your event.  She can help you promote your event, write news releases, and provide promotional resources. 

For more information on the services provided: https://communications.uflib.ufl.edu/resources-for-library-employees/

Sarah "Moxy" Moczygemba, Social Media Specialist, can also assist you with marketing via social media. It is helpful to have as much advanced notice about an event as possible. Feel free to reach out during the planning process, and not just after finalizing details, to ensure there is adequate time to promote your event via the relevant social channels. 

 

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