Library Technology Services: LTS User Guide

• Gatormail - Outlook Web Access
• Outlook calendar
• Connecting to a shared mailbox                        
• Managing email on your Mobile Device
• Email retention rules
• Smathers Libraries “WaterCooler” Listserv - receive information about library employee happenings, recommendations, rentals, items for sale, and other general news items. To subscribe, send an email to listserv@lists.ufl.edu with “Subscribe libwatercooler-l firstname lastname” in the body of the message.
• See all email lists here - lists.ufl.edu/
• Frequently Used Library Email Lists:
  • All UF Libraries Employees - includes Smathers, Health, & Law Faculty & Staff: 
    AllUFLibrariesEmployees@uflib.ufl.edu
  • All Smathers Employees - includes Smathers & Health Faculty & Staff
    AllSmathersEmployees@uflib.ufl.edu
  • All UF Librarians - includes all Smathers, Health & Law faculty: 
    uf-libfaculty@uflib.ufl.edu 
  • Smathers Librarians - includes all Smathers & Health faculty excludes Law: 
    smath-libfaculty@uflib.ufl.edu
  • All UF Non-Faulty Staff - includes Smathers & Health Staff  excludes Law
    AUFLNFS@uflib.ufl.edu

Department printers are managed by Xerox.

• If your Xerox printer is having issues, please report it to your department Xerox contact who will submit the request to our authorized vendor, Zeno Office Solutions.
• To check your default printer in Start button > Settings > Devices > Printers & Scanners.
• If you need to add an additional printer, go to the Xerox print server

  • Type "\\tss-srv-print-2" into File Explorer (for Borland \\ahc-ps413).

  • A list of printers will appear in alphabetical order.

  • Find your printer and double-click it.  This will download the driver and install it.

• For privacy and security, some Xerox printers allow Secure Print; easily configured on your PC.
• For cartridges, there’s a “supply request’ link
• Old Cartridges: Bring old/empty cartridges to Facilities for recycling.

• Using your Cisco VOIP phone (log in using your Gatorlink credentials)
• How to configure Voicemail
• The Library uses the voicemail to email service.  This service synchronizes your email with your phone. You will see a notification of a message on both your office phone and receive a sound file in your email. If this feature is not active on your account, please submit a Grover ticket, and we will correct the issue.
• Cisco Jabber is UF’s softphone solution that provides telephone services via a software client on your remote computer or mobile device.  It allows you to make and receive calls from your assigned UF business telephone number and provide access to your voicemail on your computer.  If you do not already have access and are interested in this solution, please submit a request via a Grover ticket. Cisco jabber can be downloaded from the Software portal and set up in minutes.

-Install and connect to UF VPN

-Open your personal device’s Remote Desktop Connection application

-Type your computer name like this:  UFLIBSXXXX.ad.ufl.edu, but use your PC service tag (serial number) in place of the XXXX

-You may need to authenticate as: UFAD\yourGatorlinkusername

For a more detailed explanation, click here