Library Technology Services: Remote Resources

See an overview comparison of UF GatorCloud storage options.

Security Notes

If you have data that is restricted (protected health, payment card, etc.) please be sure to check the specifics for the different storage types (see UF data storage selection tool) or check with LTS so we can be sure data is handled properly by the system and your workflows. For your U Drive, as with all UF-supported files, UFIT and LTS always have access. This is required for various needs, including legal and  operational, like moving full user U drives to supervisors for access when employees leave UF. 

Hardware
Home equipment is available for purchase from UF Surplus, an on-campus source for used electronics, equipment, and furniture. 
LTS does not provide support for at home equipment and personal devices, however UF IT does!
Here is a direct link to their remote work help page

Microsoft Software for Faculty and Staff
Active faculty and staff are eligible to purchase one upgrade license of the latest Windows Operating System and
a free download of Microsoft Office 365 ProPlus that can be used on up to 5 computers or tablets and unlimited mobile phones while they are currently working for UF and receiving a paycheck from the University is a free download for UF staff/faculty.
UF Gatorlink VPN Service
The Gatorlink VPN service provides secure remote access to the University of Florida network and makes it appear as if your computer were physically attached to the campus network. By using the Gatorlink VPN client, you may access resources on the UF network that are not typically available over an Internet path.
Support for the VPN and related concerns are through the UF HelpDesk.

Steps to use MS Teams

• Go to Teams and login with your Gatorlink: https://teams.microsoft.com 
• In the top right corner, click "Join or create team"
• Select team type (any are fine, but our groups are most often Staff)
• Select the group privacy
• Add people
  • Owners - please add at least one other owner for each Team you create 
  • Members - you can add as many members as you need to
• Email people to let them know about the new group, and to provide a link to information about MS Teams: 
  • Quick Start Guide to Microsoft Teams Video
  • FAQ link to Microsoft
  • Quick Start Guide PDF                                                    
• If wanted, Add Teams files in Windows File Explorer
• Remember to check your notification settings

MS Teams Trainings

• UFIT - MS Teams Training (Various dates, check calendar for upcoming session)
• UF Health IT - MS Teams Training (Various dates, check calendar for upcoming sessions)

UF Zoom 🖥️

• Login to Zoom using your UF Gatorlink: https://ufl.zoom.us/

  • Once logged in, you can view your Profile page: https://ufl.zoom.us/profile

• Scheduling meetings 👨‍👩‍👧‍👦

• Virtual background 🌅

Zoom Resources:

• Getting started with Zoom
• Zoom Client Download
• Zoom Video Tutorials  
• Zoom FAQ
• record a Zoom lecture
• Zoom service status and updates: https://status.zoom.us/   

Keeping Zoom Secure:

• UF's Keeping Zoom Secure guide
• UF's Quick Settings for Securing Staff Meetings (PDF)

Signing in to UFL-only Meetings

Depending on whether Zoom is running in the background or not, when a meeting is set to require UFL login, you may enter the meeting immediately, which happens now with many folks where Zoom has saved the password. Or, you may need to sign in using your Gatorlink.

UF Zoom Backgrounds from Different Groups

Please note: when using backgrounds with text, uncheck the box that says "mirror my video" or the text will appear backwards.

• Simple backgrounds and text, Libraries: Version one | Version two | Version three | Version four | Version 5 | Version 6
• Libraries, various
• Marston
• Latin American and Caribbean Collections (LACC)
• UF main
• College of Law
• College of Liberal Arts and Sciences
• IFAS
• UF Alumni Association

OneDrive Onboarding Self-help Guide

OneDrive Overview

OneDrive provides secure file storage in the Microsoft cloud. It is available to UF students, faculty, and staff via UF Microsoft Campus Agreement and the UFIT GatorCloud https://cloud.it.ufl.edu/. You could think of OneDrive as the evolution of traditional file server storage. The OneDrive app synchronizes files stored in the GatorCloud with your computer and mobile devices. Some of the benefits of using OneDrive are. . . 

• Enables secure access to your work documents from anywhere without a VPN connection. 
• Enables collaborative editing of files for multiple people at the same time in the same file. 
• Enables you to access your work files from any device where you are signed into the OneDrive App with your gatorlink@ufl.edu account.
• Full integration with Microsoft Teams and Office 365 applications 

Setup your OneDrive app on your Windows Computer

The first thing we need to do is setup the OneDrive app. This enables you to synchronize files between the GatorCloud Microsoft OneDrive and office 365 environment and your computer and mobile devices. 

1. To launch OneDrive, go to the bottom left of your screen and click on the Windows icon, then type OneDrive.  
2. In the OneDrive setup enter gatorlink@ufl.edu email address
3. Note the information about your OneDrive folder, and click Next through the following screens
   
4. Uncheck the box for setting up the mobile app
   
5. Click Open my OneDrive folder 
   
6. Now in File Explorer you see the OneDrive – University of Florida. 
   
7. You will now be able to create subfolders and copy files into the OneDrive folder. The files will then sync to the OneDrive in the cloud and be accessible across your various devices as well as directly through a web browser.

Access your OneDrive in the GatorCloud (Browser Access)

1. You can also get to your OneDrive using an Internet browser. Go to https://cloud.it.ufl.edu/ and click on OneDrive in the Office 365 section.
2. Select your gatorlink@ufl.edu account
3. Enter your GatorLink username and password in the Shibboleth login page
4. Here’s your OneDrive on the GatorCloud web interface 

Additional OneDrive Help

• Web browser access to OneDrive - https://onedrive.microsoft.com
• Microsoft OneDrive Help - https://support.microsoft.com/en-us/onedrive

Additional Resources for Remote Work
 

• Phone Forwarding
• Jabber
• VPN
• UFIT Remote Work Guide

1. Connect to the internet
2. Connect to Cisco VPN client
   1. VPN server address is vpn.ufl.edu (and vpn.health.ufl.edu if connecting to the Shands network)
   2. Sign in with your Gatorlink credentials
   3. NOTES
      1. If you do not have the VPN, go to the VPN Page in any browser and sign in with Gatorlink.
      2. Download and run the anyconnect installer appropriate for your device.
      3. Once installed, run the Cisco AnyConnect Secure Mobility Client
      4. Follow the steps above

*Please have your mobile device with you so you can approve the logon through the 2 factor authentication app.

The VPN service is supported by UFIT. If you encounter issues connecting to the VPN service please contact the UFIT helpdesk at 
(352) 392-HELP (4357) or helpdesk@ufl.edu . This service is available 24 hours a day, 7 days a week.

3. Run the Remote Desktop app (OSX)

• Download the Microsoft Remote App from the App Store
• Create a new connection by clicking New
• Type in the name of your computer.
  • Library computer names begin with UFLIBS and end with the serial number. The serial number is the HWID sticker on your PC.

• You must use the full name which ends in .ad.ufl.edu  For example, for HWID 13278, the PC name will be UFLIBS9K4KKH2.ad.ufl.edu
• Signin with Gatorlink name and password.

If you have any questions or need help, please submit a Grover or call 273-2800

1. Connect to the internet
2. Install the Cisco VPN app
   1. VPN server address is vpn.ufl.edu (and vpn.health.ufl.edu if connecting to the Shands network)
   2. Sign in with your Gatorlink credentials
   3. NOTES
      1. If you do not have the VPN, go to the VPN Page in any browser and sign in with Gatorlink.
      2. Download and run the anyconnect app.
      3. Once the app is installed, run the Cisco AnyConnect Secure Mobility Client
      4. Follow the steps above

*Please have your mobile device with you so you can approve the logon through the 2 factor authentication app.

The VPN service is supported by UFIT. If you encounter issues connecting to the VPN service please contact the UFIT helpdesk at 
(352) 392-HELP (4357) or helpdesk@ufl.edu . This service is available 24 hours a day, 7 days a week.

3. Run the Remote Desktop app

• Download the Microsoft Remote App from the App Store
• Create a new connection by clicking New
• Type in the name of your computer.
  • Library computer names begin with UFLIBS and end with the serial number. The serial number is the HWID sticker on your PC.

• You must use the full name which ends in .ad.ufl.edu  For example, for HWID 13278, the PC name will be UFLIBS9K4KKH2.ad.ufl.edu
• Signin with Gatorlink name and password.

If you have any questions or need help, please submit a Grover or call 273-2800