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Library Technology Services: Policies & Scheduled Emails

Resources from Library Technology Services, for library employees

Polices/Supports

Policies from LTS represent statement of work, service levels, and supporting values and organizational operations and equity as part of collaborative, compassionate computing for academic library work:

Scheduled Communications by LTS to the Libraries

Scheduled Communications by LTS to the Libraries
Month Communication
January
  • Send reminders on updating:
    • Subject/Area Specialists List
    • Committtee sites
    • All staff policies
    • Reminder that people can request headset/webcam if they do not already have these
    • Teams, setting notifications
    • Teams, review and update members on Teams (ensure at least 2 owners)
  • Web Team
    • Reviews UFLib Domains, updating for security needs, space usage, and archiving sites as applicable
    • Review lists, make corrections, and send reminders for others to update
      • LibApp accounts
      • UFLib Domains
  • With Enterprise Unit
    • Check to see if any General Use computers can be decommissioned; collaborate with Fiscal to order replacement computers (83)
    • Check with Academic Technology on public computing agreement (e.g., cost, SLA, etc.)
  • Non-UF URLs/Domain Names
    • LTS Chair and LT&DS Senior Director check each to ensure they work and check with designated contact on continued status. Review of MOUs, and queuing for updates as needed for this year.
July
  • Web, send reminders on:
  • Enterprise, send reminders on:
  • Review Sobek users for system-level permissions, and restrict/remove as appropriate
  • Web Team
    • Reviews UFLib Domains, updating for security needs, space usage, and archiving sites as applicable
    • Review lists, make corrections, and send reminders for others to update
      • LibApp accounts
      • UFLib Domains
    • Check in on web editors list and a reminder on Reclaim Hosting (any to change)
  • Senior Director and LTS Chair: Check in with Chairs (building from Jan. 2020 sessions) 
September
  • LTS Chair sends reminder on:
    • Best practices (e.g., patching schedule, do not turn off computers, etc.)
    • Process/needs for submitting software for risk assessment
    • Xerox departmental contacts and normal expectations/process
  • Web Team
    • Reviews UFLib Domains, updating for security needs, space usage, and archiving sites as applicable
    • Review lists, make corrections, and send reminders for others to update
      • LibApp accounts
      • UFLib Domains
    • Check-in with Web Editors (and who should be page owners for site audit reports)
  • Senior Director and LTS Chair
    • Email all curators for UFDC and dLOC, for any updated names or collections (list of collections, and see Laurie for dLOC contacts)

 

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