Policies from LTS represent statement of work, service levels, and supporting values and organizational operations and equity as part of collaborative, compassionate computing for academic library work:
Scheduled Communications by LTS to the Libraries
Scheduled Communications by LTS to the Libraries
| Month |
Communication |
| January |
- Send reminders on updating:
- Subject/Area Specialists List
- Committtee sites
- All staff policies
- Reminder that people can request headset/webcam if they do not already have these
- Teams, setting notifications
- Teams, review and update members on Teams (ensure at least 2 owners)
- Web Team
- Reviews UFLib Domains, updating for security needs, space usage, and archiving sites as applicable
- Review lists, make corrections, and send reminders for others to update
- LibApp accounts
- UFLib Domains
- With Enterprise Unit
- Check to see if any General Use computers can be decommissioned
- Check with Academic Technology on public computing agreement (e.g., cost, SLA, etc.)
- Update Search Committee distribution lists
- Remind users of current contents of Software Portal
- Reminder for users to maintain\ cleanup User U: and Dept Z: drives and value of OneDrive
- Non-UF URLs/Domain Names
- LTS Chair and LT&DS Senior Director check each to ensure they work and check with designated contact on continued status. Review of MOUs, and queuing for updates as needed for this year.
|
| July |
- Web, send reminders on:
- Enterprise, send reminders on:
- Reminder that people can request headset/webcam if they do not already have these
- Password security
- Teams, setting notification
- Update Search Committee distribution lists
- Update Departmental Xerox contact lists
- Review Sobek users for system-level permissions, and restrict/remove as appropriate
- Web Team
- Reviews UFLib Domains, updating for security needs, space usage, and archiving sites as applicable
- Review lists, make corrections, and send reminders for others to update
- LibApp accounts
- UFLib Domains
- Check in on web editors list and a reminder on Reclaim Hosting (any to change)
- Senior Director and LTS Chair: Check in with Chairs (building from Jan. 2020 sessions)
|
| September |
- LTS Chair sends reminder on:
- Best practices (e.g., patching schedule, do not turn off computers, etc.)
- Process/needs for submitting software for risk assessment
- Xerox departmental contacts and normal expectations/process
- Web Team
- Reviews UFLib Domains, updating for security needs, space usage, and archiving sites as applicable
- Review lists, make corrections, and send reminders for others to update
- LibApp accounts
- UFLib Domains
- Check-in with Web Editors (and who should be page owners for site audit reports)
- Senior Director and LTS Chair
- Email all curators for UFDC and dLOC, for any updated names or collections (list of collections, and see Laurie for dLOC contacts)
|
