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RDS@UF: Prepare Metadata for UFDC: Examples

Resource Description Services department procedures and policies

Created July 2022 by Xiaoli Ma

Prepare Metadata for UFDC: Examples

Recent Examples

Florida Blue Key Events Photos, 2020 January Batch

Florida Blue Key was founded by Bert C. Riley, Dean of the General Extension Division, at the University of Florida in 1923. Originally formed as a group to organize the annual Dad's Day and Homecoming, the group evolved into a student leadership organization. However, Florida Blue Key continues to oversee and run most of the functions and events associated with Homecoming at the University of Florida. These include Gator Growl, the Homecoming Parade, and the Florida Blue Key Homecoming Banquet, which for many years attracted state and national political figures. 

An example of archival event photos starting with scarce metadata. 

Metadata Guideline    UFDC records

SPOHP flyer

Samuel Proctor Oral History Program Flyers and Posters

Supporting materials for oral history Interviews and the program events. 

An example of linking to existing related oral history interviews.

Metadata Guideline    UFDC records


Samuel Proctor Oral History Program Oral History Materials

On-going efforts to prepare rich and consistent metadata across all projects. 

Metadata Guideline    UFDC records


Virtual Reality in Institution Repository

As virtual reality (VR) technology has become more accessible, members of the University of Florida community have used VR as a tool for learning in several disciplines. This collection includes VR experiences created at UF by students, faculty, and staff for a variety of fields

An example of capturing virtual reality project information and file specs with available fields. 

Metadata Guideline    UFDC records


Minna R. Fernald Collection of Paintings of Florida Wildflowers

Artist Minna Fernald donated over 320 paintings of Florida wildflowers to the university in 1942, providing a rich record of the state’s past native flora. The original works are found in the Florida Museum of Natural History.

An example of large format scanning project where the original metadata was collected by DSS scanning technician and then organized by student assistants. 

Metadata Guideline    UFDC records


Older Examples

Bob Campbell photograph of a gorilla examining a gloved hand, Rwanda 1972

Bob Cambell Papers, Photograph slides 

Bob Campbell is best known for his success encouraging and filming the first peaceful close encounters between a human and mountain gorillas, as part of Dian Fossey's conservation and primatology field research at the Karisoke Research Center in Rwanda, Central Africa. This digital collection is a selection of 1,478 images from about 14,000 35mm transparencies

Metadata Guideline    UFDC records

Photograph of Melleagris gallopavo eggs, taken 1899 July 16

Charles “Chas” E. Doe Collection, Field Notes and Catalog Cards

Field notes and Catalog Cards donated by Charles Doe, the first Ornithology Curator for the Florida Museum of Natural History.   

Metadata Guideline    UFDC records

¡¡¡Mátenme porque me muero!!!

Mexican and Cuban film posters donated in honor of Efraín Barradas

Metadata Guideline    UFDC records

Arthur Kinnan, Marjorie Kinnan Rawlings's brother

Marjorie Kinnan Rawlings : relationships, Photos from Marjorie Kinnan Rawlings Collection

Metadata Guideline    UFDC records


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