Updated July 2022 by Hank Young
This policy applies to Library West and other branches in which annuals are shelved in a different location from periodicals. Use it only when a serial was annual and changes to a periodical (more often than annual) frequency or from less-than-annual frequency to annual. If a periodical changes, but is still issued more than once per year, use the procedure here.
In general, we wish to keep all volumes of a journal in the same location. This makes it easier for users to find all the volumes, and helps prevent shelving errors. The default policy, therefore, is to transfer all volumes held to the location for the current frequency. However; in cases of title changes, earlier titles with the same call number will not be moved.
Staff who become aware of the change should contact the Serials Cataloging Unit in Resource Description Services (RDS) to tell them the serial title, MMSID/OCLC number and the frequency of the change. A photocopy of the page(s) in the issue where the change is noted would be helpful. That unit will notify the collection manager responsible for the title about the move. This gives the selector the opportunity to select volumes for storage or withdrawal. Staff should notify the Serials Unit in RDS via the Cataloging Problems Mailbox.
The unit will also notify branch staff at the holding location when shifting volumes and relabeling will be necessary. Labels may be requested from the Copy Cataloging Unit.
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