Updated March 2019 by Gerald Langford and Greg Allen
Cataloging Print Theses
Cataloging Staff Guidelines for Creating Thesis Records
Graduate Degrees
Location Codes
Current UF theses and dissertations are produced in digital format. If you have an older print thesis/dissertation that needs to be cataloged, duplicate an Alma record for a print thesis/dissertation and revise it. Create holdings and item records. Upload bib record to OCLC after removing the 588 CC0 field.
Cataloging Staff Guidelines for Creating Thesis Records
LDR coding (in OCLC):
Type (position 06)=t
ELvl (position 17)=7
008 coding:
Cont (positions 24-27)=bm (if no bibliographical references, only "m")
Ctry (positions 15-17)=xx[blank]
100 field:
Check Alma to see if we have any other publications by the author. If so, use form of name from 100 field in the other record(s). If none, use the form of the name on the title page. Transcribe any diacritics; check copyright page, vita, abstract.
245 field:
Transcribe title and subtitle information. Add statement of responsibility as it appears.
264 field:
Use 1st indicator blank, 2nd indicator 0 (zero) (for production information)
Don't use |a or |b.
In |c put year that appears on item, either in imprint place on title page, in statement of submission, or in copyright statement unless you have evidence that the student graduated in a different year.
300 field:
Count unbound leaves. Describe any accompanying material in |e.
500 fields:
Printout.
Vita (if applicable).
502 field:
502 |b M.E. |c University of Florida |d 2017
502 |b Ph. D. |c University of Florida |d 2015
500 Major Department note (new in 2019)
500 |a Major department: Civil and Coastal Engineering.
500 Major note (new in 2019) (Available only for theses/dissertations/projects from fall 2006 graduation forward)
500 |a Major: Coastal and Oceanographic Engineering.
500 Advisor/Chair note:
There may be one or more advisors, or a chair. Usually, they are easily identifiable--this information is often on t.p., in the abstract or the acknowledgements. Sometimes only the chair(s) are identified, and usually they are also the advisor(s).
500 |a Advisor: [name of advisor/chair]
500 |a Co-advisor: [name of co-advisor/co-chair]
Put in as many names of advisors as you find. If already in record, check for typos. Otherwise do not modify. No 700 access point is added.
If there are only first and middle initials in the name, make sure there is a blank space between them.
If there are no advisors, do not add the 500 "|a Advisor: [name of advisor/chair]" field.
650/651 fields :
Theses for Florida architecture, buildings, places, rivers, are also assigned LC subject headings. [Do we do this as we were doing for projects?]
Major department/Major - Occasionally the abstract page will have an indication of a school, center or college. Do not include it in the 690 fields. Examples-- Abstract page: Center for Latin American Studies 690 fields should only include: Latin American Studies Abstract page: School of Music 690 fields should only include: Music Abstract page: College of Journalism and Communications 690 fields should only include: Journalism and Communications
690 field (begins with student's major; before sometime in 2006, began with student’s major department) :
690 |a Coastal and Oceanographic Engineering thesis, M.E. |9 LOCAL
690 |a History thesis, Ph. D. |9 LOCAL
690 field (ends with student's major department):
690 |a Dissertations, Academic |z UF |x Civil and Coastal Engineering. |9 LOCAL
Call numbers:
Use LD1780 [year] |b .[cutter based on Sanborn Cutter Table]
The Sanborn Cutter Table is in the cataloging reference area.
UF Theses in alternate formats:
If we acquire a copy in a different format (photocopy, microfilm, microfiche), we create a new, separate record in Alma and OCLC.
Graduate Degrees (thesis/final project required or optional)
(Note: The Department of Urban and Regional Planning changed the name of their master’s degree from Master of Arts in Urban and Regional Planning to Master of Urban and Regional Planning in fall 2014. Their master’s projects don’t get reviewed by the Grad School Editorial Office so there will be discrepancies. In this case, use whatever date is on the project as to whether to use M.U.R.P. or M.A.U.R.P. in the record.)
Engineer (Engr.)
Master of Accounting (M. Acc.)
Master of Advertising (M. Adv.)
Master of Architecture (M. Arch.)
Master of Arts (M.A.)
Master of Arts in Education (M.A.E.)
Master of Arts in Mass Communication (M.A.M.C.)
Master of Arts in Urban and Regional Planning (M.A.U.R.P.)
Master of Civil Engineering (M.C.E.)
Master of Engineering (M.E.)
Master of Fine Arts (M.F.A.)
Master of Health Science (M.H.S.)
Master of Historic Preservation (M.H.P.)
Master of Interior Design (M.I.D.)
Master of Landscape Architecture (M.L.A.)
Master of Music (M.M.)
Master of Science (M.S.)
Master of Science in Architectural Studies (M.S.A.S.)
Master of Science in Building Construction (M.S.B.C.)
Master of Science in Construction Management (M.S.C.M.)
Master of Science in Exercise and Sport Sciences (M.S.E.S.S.)
Master of Science in Health Science Education (M.S.H.S.E.)
Master of Science in Nursing (M.S. Nsg.)
Master of Science in Pharmacy (M.S.P.)
Master of Science in Recreational Studies (M.S.R.S.)
Master of Science in Statistics (M.S. Stat.)
Master of Urban and Regional Planning (M.U.R.P.)
Doctor of Education (Ed. D.)
Doctor of Philosophy (Ph. D.)
Location Codes
UFSAF GEN : Architecture and Fine Arts Library
UFSED GEN : Education Library
UFSPE FLAH : Florida History Collection
UFSLA LAC : Latin American Collection
UFSWE GEN: Library West
(see also UFSLA LAC for theses with a Latin American focus)
UFSCI DISS : Science Library
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