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RDS@UF: Rare Books Collection Additional Fields

Resource Description Services department procedures and policies

Updated May 2022 by Dave Van Kleeck

Rare Books Collection Additional Fields

Call numbers:

Dewey (shelving is full) – reclass to LC

LofC

RCM + shelf # – reclass to LC

V + shelf #    {Victorian sermons}

 

Processing:

  • Insert acid-free strip with barcode on one side and call number on other
  • Acid free strip should be just a little wider than the barcode and just long enough for the call number and barcode to show over the cover
  • Pencil call number on bookplate inside front cover.

 

Size:

Regular size is under 30 cm

Oversize (z subfield in Alma call number) = 30 cm - 40 cm

Folio (z subfield in Alma call number) = over 40 cm

Elephant folio (z subfield in Alma call number) = over 50 cm

 

Access points:

Publisher. Validate it or create a new Authority record!:

700 1 publisher, ǂe publisher.

710 2 publisher, ǂe publisher.

Printer. Validate it or create a new Authority record!:

700 1 printer, ǂe printer. or ǂe stereotyper. or ǂe electrotyper.

710 2 printer. ǂe printer. or ǂe stereotyper. or ǂe electrotyper.

            Be sure there to add these subfields to the 264 3  ǂa : ǂb

Engraver. Validate it or create a new Authority record!:

700 1 engraver, ǂe engraver.

710 2 engraver, ǂe engraver.

500  Illustrations engraved by .

500  Illustrations engraved by {engraver} after {illustrator}.

Illustrator. Validate it or create a new Authority record!:

700 1 illustrator, ǂe illustrator.

710 2 illustrator, ǂe illustrator.

500  Illustrated by .

500  Illustration signed by: .

Lithographer. Validate it or create a new Authority record!:

700 1 lithographer, ǂe lithographer.   {printing of illustrations in color}

710 2 lithographer, ǂe lithographer.

500  Illustrations lithographed by .

Binder. Validate it or create a new Authority record!:

500  Binder's ticket: ------.

700 1 binder, ǂe binder.

710 2 binder, ǂe binder.

655 7 Binders’ tickets (Binding) ǂx binder’s name ǂy xxxx. ǂ2 rbbin

Binding designer. Validate it or create a new Authority record!:

700 1 artist, ǂe binding designer.

710 2 artist, ǂe binding designer.

655 7 Signed binding (Binding) ǂx designer’s name ǂy xxxx. ǂ2 rbbin

 

Some suggested notes:

500  Added title page, engraved.

500  Date of publication from inscription.

500  Date of publication based on date of preface: Dec. 29, 1877.

590 (local extension field)  Harold and Mary Jean Hanson Rare Book Collection copy: date of publication based on bookseller's ms. note.

500  Approximate dates according to Brown, P. A. London publisher and printers, page [].

590 (local extension field)  Harold and Mary Jean Hanson Rare Book Collection copy lacks leaf of plates.

590 (local extension field)  Harold and Mary Jean Hanson Rare Book Collection copy lacks pages 4-5.

590 (local extension field)  Harold and Mary Jean Hanson Rare Book Collection copy lacks pages 25-26 and page 39 torn, affecting text.

590 (local extension field)  Harold and Mary Jean Hanson Rare Book Collection copy contains printing error.

500  Pages printed on one side only.

590 (local extension field)  Harold and Mary Jean Hanson Rare Book Collection copy: pages unopened.       {pages still joined at top}

590  (local extension field)  Harold and Mary Jean Hanson Rare Book Collection copy: pages uncut.      {pages uneven – have not been cut uniformly}

or

590 (local extension field)  Harold and Mary Jean Hanson Rare Book Collection copy untrimmed.      {pages have not been cut uniformly}

 

Genre terms (most should be paired with an accompanying 5XX note):

655 7 Hand-colored illustrations ǂy xxxx. ǂ2 local

500  Illustrations are hand-colored.

 

655 7 Publishers’ advertisements ǂy xxxx. ǂ2 rbgenr

500  Publisher’s advertisements follow text.

or

500  Publisher’s advertisements on endpapers.

or

500  Publisher’s advertisements precede and follow text.   {or any variation of places within the book}

or

500  Publisher’s advertisements on page [4] of wrapper.   {if on back of paper cover}

 

655 7 Publishers’ catalogues ǂy xxxx. ǂ2 rbgenr

500  Publisher’s catalogue follows text. {or any variation of places within the book}

 

655 7 Authors' presentation inscription (Provenance) ǂx author’s last name ǂy xxxx. ǂ2 rbprov

590 (local extension field)  Harold and Mary Jean Hanson Rare Book Collection copy inscribed by the author.

 

655 7 Authors' autographs (Provenance) ǂx author’s last name ǂy xxxx. ǂ2 rbprov

590 (local extension field)  Harold and Mary Jean Hanson Rare Book Collection copy signed by the author.

 

(non-paired terms that can be added)

650 0 Miniature books ǂv Specimens.     {under 10 cm}

650 0 Artists' books ǂz [place of publication] ǂv Specimens.

655 7 Miniature books (Printing) ǂz [city] ǂy xxxx. ǂ2 rbpri

655 7 Dust jackets (Bindings) ǂy xxxx. ǂ2 rbbin

655 7 Artists' books. ǂ2 lcgft

 

In Alma:

Add any Rare Book Collection only fields: 590 (local extension field)  Harold and Mary Jean Hanson Rare Book Collection copy: …

Add any Book Arts only fields: 590 (local extension field)  Harold and Mary Jean Hanson Rare Book Collection: Book Arts Collection copy: …

939 (local extension field)  2 Harold and Mary Jean Hanson Rare Book Collection $$b Book Arts Collection.

Add any Howe only fields: 590 (local extension field)  Parkman Dexter Howe Library copy: …

Add any Florida History only fields: 590 (local extension field)  P.K. Yonge Library of Florida History copy ...

 

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