RDS@UF: Item Transfers to UFO

Updated January 2024 by Tabby Pursley

Item Transfers to the UF Secure Storage – Smathers Grand Reading Room Only (UFO) Collection 

Send all UFO items to the Storage & HDF Unit at ALF as follows: 

• Add the item to an existing UFSTO holding, if present, and change the collection code to UFO; or create a UFSTO UFO holding
• Use Item Policy 90 In-Library Use  
• Add any 852 x or z notes to the HOL as indicated by the library making the transfer  

  • Add the following $z note: Available for use in Special Collections Grand Reading Room only.

• Send Special Collections items with standard Special Collections processing (e.g., barcode and call number on strip); other items should be sent fully processed (call number label, tattletape, UF stamp) 
• Note: Send to Binding if needed.  (Set Process type to “UF Send to Conservation Lab” in the item record; Apply Piggyback barcode to title page verso and scan in to the item before mailing)
• Place item(s) in a mail bin and label as follows:
       To: ALF |Team Tray
       UFO Collection 
           From: Library branch