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Aleph@UF: Physical Processing of Video Recordings

Cataloging procedures and policies

Updated September 2020 by Sam Fraleigh

Physical Processing of Video Recordings

This is a relatively short procedure, at least compared to the physical processing of print materials. Video recordings do not need magnetic tattle-tape strips or “University of Florida Libraries” stamps like a print item would, but they do each need a call number spine label and an additional spine label seal.

Part of the physical treatment of video recordings is normally done during the cataloging process, and includes the placement of a barcode on the item, as well as a label adhered to the back of the case with the item’s call number (usually handwritten) plus an owning location stamp, if applicable. For additional information on these steps, see the Barcode Placement libguide page.

When cataloging videodiscs pay close attention to the condition of the case that the purchased or gifted discs are received in. If a case has any cracks or broken pieces, it is advisable to swap it out for a new case. If you do so, be sure to transfer any informational insert from the broken case to the new one. Please see the libguide page on Treatment of Videorecordings When a DVD and a BluRay are Purchased in the Same Container if facing that situation.

Call Number Label

Print a call number label the same way you would for any print material and adhere it to the lower spine of the DVD case. Be sure that the correct call number and format has been used. For Library West, an accession number should be assigned in place of an LC call number for both DVDs and Blu-rays (e.g. DVD 8912, BLU 138). For all other branches that receive DVDs, use an LC call number.

Call Number Label Seal

This transparent seal is used to cover a call number label applied to the lower part of the spine of a videodisc case. It preserves the spine label from falling off or getting damaged. After adhering the call number label to the spine, retrieve a seal from one of the blue tape-like roll dispensers. Seek help with accessing or retrieving these, if needed. After applying a seal centrally over a spine label, use a smoothing tool (or if not available, the side of a pen, etc.) to smooth out any air bubbles under the seal.

After following these short steps, your video recording will be processed and ready for pickup or mailing!

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