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RDS@UF: Record Editing

Resource Description Services department procedures and policies

Updated July 2022 by Beatriz Lugo

Record Editing

Process for checking catalog records each month

OCLC bibliographic record printout

  • Confirm access points are underlined (controlled by Connexion Control Headings)
  • Scan fixed fields
  • Scan for typos
  • Verify 588 field with Creative Commons statement is added to FUG original records in Alma only.


  • Retrieve record using a title search
  • Check record is not a “dup”

Standard Format view

  • Click on location
  • Scan that an appropriate location displays
  • Scan that an item status displays at the bottom unless it is a non-barcoded item (map, Internet, etc.)

MARC view

  • Verify OCLC # in Alma matches printout
  • Verify indicators are correct
  • Verify call number is present
  • Verify subjects are present, if appropriate
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