Skip to Main Content

RDS@UF: Copy Cataloging Checklist for Music Sound Discs

Resource Description Services department procedures and policies

Last updated January 2023 by Sam Fraleigh

Copy Cataloging Checklist for Music Sound Discs  

This is a checklist of the most commonly encountered MARC fields in bibliographic records for music sound discs. It is intended as a memory aide and a guide to which fields are required and, also, when a record should be passed onto the department's music cataloger. It is not a guide to RDA (or AACR2) cataloging rules nor is it a detailed description of the structure of the MARC fields. See the Bibliographic Formats and Standards ( list for more details and examples for each of the following fields.

007 (Required) – Add if not present

024 (Required when applicable) Other standard identifier: primarily used for UPC &    EAN – Add if not present.

028 (Required when applicable) Publisher or distributor number: primarily used for Other music publisher number – Add if not present.

041 (when applicable) Required for vocal music, preferred for accompanying material. In Lang use “zxx” for instrumental music; for vocal music use language of sung text, or in case of several languages use “mul”. Note this should be reflected in the fixed field Lang and in the 546. Note that if the recording is of an opera or large piece for voices such as a Passion or Mass a libretto may be included as part of the accompanying booklet. There is special coding for the libretto and any translations (very commonly seen) – Add if not present.

246 Use for parallel titles which are very common in classical music discs. Should include all parallel titles. – Add if not present.

130/240 (when applicable) Much more common for music resources of all types. Also more complicated to construct because there is a specific structure required. – Best added by department’s music cataloger.

300 1 audio disc (71 min. 45 sec.) ; $c 4 3/4 in. – Add information if not all is not present.

306 (no indicators) Duration – can be for entire disc or the preferred method is to do a separate 306 for each piece. Always entered in the form 000000 or hhmmss. Retain zeros. – Add if not present.

33X fields are always the same for music sound discs:

  • 336 performed music $b prm $2 rdacontent
  • 337 audio $b s $2 rdamedia
  • 338 audio disc $b sd $2 rdacarrier

34x fields are now preferred for recording sound characteristics (previously added to 300 field, subfield $b) such as recording type, playing speed, groove characteristic, track configuration, number of tracks and sound channels and recording/reproduction characteristics.

340  $b 4 3/4 in. – Add if not present.

344  $c 1.4 m/s – Add if not present.

344  digital $2 rdatr – Add if not present.

344  $b optical $2 rdarm – Add if not present.

344  $g stereo $2 rdacpc (this field will very based on the wat the sound was captured, e.g. mono, surround, etc. – Add if not present.

347  audio file $2 rdarm – Add if not present.

347  $b CD audio – Add if not present.

382 (0 1) + $2 lcmpt – Has a strictly controlled vocabulary and specific structure. There should be one 382 field for each piece or at least each piece that uses a different set of instruments. This field(s) is required. The term “lcmpt” stands for Library of Congress medium of performance terms, a controlled vocabulary for musical instruments from all over the world.

If 382(s) not present, copy catalogers should refer to music cataloger.

500 (title from – required for the original cataloger who created the record)

505 (preferred if not too time consuming. Preferred form is fully formatted, i.e. $t / $r.

508 (when applicable, but not required) Creation/Production credits.

511 (Required) Performer note; all major performers such as conductors and soloists with an indication of type of performer, e.g. cellist, conductor,  also names of chamber music groups should be included such as  Kronos Quartet, Budapest Trio, etc. – Add if not present.

518 (Required when available) -- Date/Time and Place of an Event Note. The structured format is preferred. – Add if not present.

538 Technical details (the 34X fields cover the technical aspects of the recording, but it is optional to add a note that is more easily read by people.)

546 (Required when applicable) Always add if there is a 041 field present. – Add if not present.

700 1 _ For all instrumentalists (performers in named ensembles [such as the Julliard Quartet or the Rolling Stones] are not required to be listed individually), singers (soloists), conductors, orchestras & instrumental ensembles. This would also cover arrangers of the music, librettists when an opera is the recorded work – Add if not present.

700 1 _ (Required) This is a compound 700 field that includes the name of the composer as it appears in the name authority (if one exists) + the title of a composition + (when applicable) medium of performance formal numbering and the key of the piece + the term arranged in a $e if the work has been transcribed or reduced for piano. A separate field is required for each titled work on the music disc.

Many catalogers omit this type of 700 field when there is only a single work on the disc. In that case the 100 + the 240 (structured according to same rules as the 700 above) + the 245 would take its place.

The basic structure of the 700 is:

700 1_$a composer’s name. $t title of work or expression (May consist of only the type of composition, e.g., Concertos, Sonatas, Serenades), $m medium of expression, $n numbering, $r musical key of work (e.g. D minor)

For example: 700 1_ $a Mozart, Wolfgang Amadeus, $d 1756-1791. $t Concertos, $m piano, orchestra, $n K. 466, $r D minor

In this case, this is not what the cataloger will see on the disc. Probably the disc will have something like Piano Concerto no. 20 in D minor, K. 466. So, as you can see the 700 is structured very differently.

The average copy cataloger will not likely know enough to construct one of these headings from scratch. Best to pass on a record requiring the addition of these fields to the music cataloger in the department. However, you should be able to check fields already present for accuracy and, at least, partially control the headings.

710 for ensembles (Required when applicable) – Add if not present.

650 (Not required, but certain types of subject headings can be added)

655 _7 (Required) There is a large controlled vocabulary for music from around the world with an emphasis on art music from different cultures. One 655 that can always be added is $a Sound recordings. Refer to music cataloger if no 655s present.


University of Florida Home Page

This page uses Google Analytics - (Google Privacy Policy)

Creative Commons License
This work is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Unported License.