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Resource Description Services department procedures and policies

Reviewed in February 2024 by Greg Allen

RDS@UF libguide


The RDS@UF libguide primarily includes cataloging- and metadata-related procedures and policies used by the Resource Description Services Department in the George A. Smathers Libraries at the University of Florida. UF employees can send corrections and/or suggestions for new procedures to the Catalog Problems mailbox -

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Index for A - G

  1. Abbreviations for Captions
  2. Abraham Collection
  3. Activating a Bookplate Link
  4. Adding Rush, CatProblems and Bookplate mailboxes to Office Outlook 365
  5. Affiliate Libraries
  6. Alma Resources
  7. Antique Map Cataloging
  8. Anti-Semitica Collection
  9. Atlases and Map Reference Materials
  10. Authenticating/Upgrading Serials
  11. Authorities Resources
  12. Baldwin Library - Award Genre Terms
  13. Baldwin Library - Engravers, Illustrators, and Lithographers 1820-1910 A-F
  14. Baldwin Library - Engravers, Illustrators, and Lithographers 1820-1910 G-L
  15. Baldwin Library - Engravers, Illustrators, and Lithographers 1820-1910 M-Z
  16. Baldwin Library - Field Checklist
  17. Baldwin LC Subject Headings 1820-1910 A-H
  18. Baldwin LC Subject Headings 1820-1910 L-T
  19. Baldwin Library - List of Classic Works Which Are Part of Larger Works: 730 & 740
  20. Baldwin Library - Publishers and Printers 1820-1910 A-L
  21. Baldwin Library - Publishers and Printers 1820-1910 M-Z
  22. Baldwin Library - Source of Dates for Undated Materials
  23. Barcode, Stamp, & Call Number Placement Guide
  24. Batch Downloading OCLC Records
  25. Bennett Collection Additional Entries
  26. Book Jackets
  27. Bookplates / Donations
  28. Books and Serials with Accompanying Maps
  29. Bound With and Published With Volumes
  30. Broken Link Repair
  31. Call Number Classifications used in Smathers Libraries
  32. Captions for Foreign Months
  33. Catalog Problems Mailbox
  34. Cataloging Facsimiles, Photocopies, and Reprints
  35. Cataloging for the Map and Imagery Library: CD-ROMs
  36. Cataloging for the Map and Imagery Library: Maps
  37. Cataloging Print Theses
  38. Cataloging Projects in Lieu of Thesis (PILOT) and Other Terminal Projects
  39. Cataloging Video Recordings
  40. Captions for Foreign Months
  41. Checking CatQC Reports
  42. Collection Level Records
  43. Cooper Collection Added Fields
  44. Copy Cataloging Checklist for Music Sound Discs
  45. Copy Cataloging Checklist for Scores
  46. Copy Cataloging of Music Audio Recordings
  47. Creating Holding Records
  48. Creating Item Records
  49. Creative Commons CC0 Catalog Records
  50. Deriving New Original Records
  51. Do I need a new serial record? Major changes - title changes
  52. ECIP Cataloging at the University of Florida Library
  53. End of Field Punctuation
  54. E-Z* moving of order and holdings records
  55. FLorida Academic REpository (FLARE) Transfer Procedures
  56. Florida History Cataloging and Processing Guideline
  57. Gifts Intake Form
  58. Global Changes – Replace Text (for Holdings Records)
  59. Government Documents

Index for H - Z

  1. Health Science Center Library Cataloging Cheat Sheet
  2. Holdings for multi-part monographs
  3. How to Delete Bibliographic, Item and Holding Records in Aleph
  4. Item Transfers to UFO
  5. Latin American and Caribbean Collection Guidelines
  6. Licensing and public performance rights language for DVD and streaming videos
  7. Linking Analytics: How to 773
  8. Local Practice for the Cataloging of Print Material with OCLC Copy
  9. Lost Item Replacement Procedure for the Resource Description Services Department
  10. Maintenance of Serial Records
  11. Major and Minor Title Changes
  12. Manuscript Cataloging Guidelines
  13. MarcEdit Cataloging
  14. Marking Items without “UF Send to Cataloging” Work Order as Done
  15. Materials in Temporary Locations ("Latest-in")
  16. Metadata for Research Data, Best Practices
  17. Modern Map Processing
  18. Monograph Copy Adds
  19. Monographs with Accompanying, Non-print Supplemental Material
  20. Moving items to a different BIB record in Alma
  21. Newspaper Classification Schedule
  22. Non-print Formats
  23. OCLC Searching Manual
  24. OCLC to UF Digital Collections
  25. Physical Processing for Serials (Including Periodicals) 
  26. Physical Processing of Video Recordings
  27. Policy on genre/form headings for videorecording
  28. Prepare Metadata for UFDC: Examples
  29. Prepare Metadata for UFDC: Home
  30. Prepare Metadata for UFDC: Templates & FAQ
  31. Printing Call Number Labels
  32. Publisher’s and Printer’s Indexes
  33. Rare Books Cataloging Procedures
  34. Rare Books Collection Additional Fields
  35. RDA Local Policies
  36. Reading Series Authority Records
  37. Record Editing
  38. Record Level Comparison Chart
  39. Reporting PCC Statistics
  40. Rush Cataloging
  41. Searching Digital Printings in OCLC
  42. Serial Frequency Changes To and From Annual
  43. Serial Holdings: Defaults and Basics
  44. Serial or Monograph
  45. Series Searching and Treatment
  46. Shared Bib Guidelines
  47. Simple Frequency Changes for Periodicals
  48. Standard Citation List of References for Early Cartographic Materials
  49. UFDC Metadata
  50. Using MarcEdit to Convert .mrc File to Tab Delimited File for Excel
  51. Using MarcEdit to Create an Excel Spreadsheet From a .dat File
  52. URIs in BIB and Authority Records
  53. What to Put on the Conservation Shelf: Education, LACC & AFA
  54. What to Put on the Conservation Shelf: Library West, Marston Science
  55. What to Put on the Conservation Shelf: Rare Material
  56. When a New Monograph Record is Needed
  57. Withdrawal Procedures
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