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RDS@UF: Cataloging Facsimiles, Photocopies, and Reprints

Resource Description Services department procedures and policies

Last reviewed in August 2022 by Greg Allen

Cataloging Facsimiles, Photocopies, and Reprints

Facsimile - A reproduction that has as its chief purpose to simulate the physical appearance of the original work as well as to provide an exact replica of the text – RDA 1.11

Fixed field: DtSt coded r with Date 1 facsimile date, Date 2 original date

Code the 007 with f in the |f subfield  (for facsimile)

Call number – Keep the original call number -- Add a second date, which reflects the date of publication or distribution of the facsimile, as the final element of the call number.

Keep the original MAIN entry. Do not assign this to the person/body responsible for the reproduction.

If there was a title change, this will be the 245, the original title will be a 246

250 – transcribe reproduction statement, use 77x for original edition statement

255 – enter reproduction information; use 77x for original data

264 – enter reproduction information; use 77x for original information

500 – enter location note of original item if known

            Example - Original located in the British Museum.

500 – for notes about the facsimile, identify with the word facsimile

Use 775/776 to replace the use of 533/534; use 787 for other related information not directly from original

Ex. 775 08  |i Reproduction of (manifestation): …. |w (include related OCLC # )

Add a subfield v to all 650s. Ex. 650 xx ………..    |v Facsimiles


Photocopy - a macroform photoreproduction produces directly on opaque material by radiant energy through contact or projection.

Describe the photocopy version, use 77x to describe relationship with original

500 -- note any date changes

A 533 field is still needed for print reproduction. Maps need a 533 for brown print or bluelines.


Reprint* - retained for the collections if a copy of the original is not in the collections or if the reprint contains significant difference from an original issue. In determining if a reprint has changes from an original issue, consider alternated in text or graphic design as well as the cartographic content.

Reprints also receive a second date on the call number like facsimiles. Details relating to the reprint go in the transcribed area. Details of the original go in the note area.

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