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RDS@UF: Cataloging for the Map and Imagery Library: Maps

Resource Description Services department procedures and policies

Updated June 2022 by Dave Van Kleeck  


Cataloging for the Map and Imagery Library: Maps

Maps selected for cataloging are brought to the map shelves in RDS for cataloging by the Contributed Cataloging Unit, especially the map cataloging staff. After searching the items, they will be represented in Alma either by an exported OCLC record or by a provisional record. As soon as maps are in Alma they should have their control number penciled on the bottom right hand edge of the map. The library and collection codes for sheet maps in Alma are UFMAP and MAP. Maps are cataloged according to standards established in RDA and classified in the LC class schedule G. Subjects are assigned from LCSH. Descriptive cataloging of rare maps require consultation from Descriptive Cataloging of Rare Materials (Cartographic) (RBMS:

When maps are accompanied by indexes, guides, or other supplementary materials, this should be reflected in the same bibliographic record and the supplementary materials should be classed with the map to facilitate their use even though they will not generally be stored with the map in the map case. This should also be reflected the appropriate holdings field (e.g., 852: “Guide shelved separately.”)

After full cataloging, a printout of the public view of the record is returned to the Map and Imagery Library along with the map and any accompanying material. Call number labeling and stamping are provided at the Map Library and they are then placed in appropriate drawers by LC class number order by Map and Imagery Library staff, unless instructed otherwise by map curator.


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